Business Coordinator II

Job Title

Business Coordinator II

Agency

Texas A&M University

Department

Student Affairs Finance

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

Student Affairs Finance provides financial support to the departments within the Division of Student Affairs.  This position will specifically support the Department of Student Activities.  The Department of Student Activities fosters and supports leadership, learning, and involvement opportunities that enhance the growth and development of students and recognized student organizations. As members of the university community, Student Activities is committed to a philosophy of shared responsibility that develops leaders of character dedicated to serving the greater good, and we subscribe to the Texas A&M core values, which are listed above.

What we want

We are looking for an individual who understands the nature of our institution as it pertains to supporting staff and managing business operations. The primary role of the Business Coordinator II is to assist in developing, monitoring and reporting accounts and unit budget data as directed by the supervisor. Specific responsibilities include providing accounts receivable/accounts payable for designated accounts, reviewing departmental accounts and reconciling payment cards monthly to ensure compliance, and providing financial training to staff and students. The selected candidate will possess excellent written and verbal communication skills, experience using word processing, spreadsheet and database programs and experience using accounting, travel and purchasing systems. If this description interests you, we invite you to apply to be considered for this opportunity.

What you need to know

Salary Range: $43,000 - $46,000 annually (based on selected candidates qualifications)

Cover Letter/Resume’: A cover letter and resume’ are strongly recommended. You may upload these documents on the application under CV/Resume.

Additional Information : We offer full health benefits, opportunities for professional and educational development, flex schedules, wellness release time and paid vacation days.

Required Education & Experience:

• Bachelor’s degree or equivalent combination of education and experience.
• Three years of related experience in general office, accounting, or personnel operations.

Preferred Education & Experience:

• Master’s degree and/or professional certification in business, accounting or other related field.
• Experience in managing business operations and supervisory experience.

Preferred Knowledge, Skills, and Abilities: 

• Experience in Microsoft Office Suite, FAMIS accounting system, AggieBuy purchasing system, Concur travel system, Canopy, CitiDirect, Marketplace, iPayments, and StuAct Online Databases.

Responsibilities:

• Area Support – Travel: Responsible for monitoring staff travel for compliance with university travel regulations, maintaining departmental professional development allocations, continually improving internal travel procedures, and providing trainings to travelers. Assists staff and groups with Concur travel requests.

• Financial Oversight – AR/AP:  Responsible for accounts receivable/accounts payable for designated accounts. Monitors spending plans for applicable accounts. Serves as a liaison to university and off campus constituents. Responds to inquiries from account managers. Ensures adherence to inventory controls for compliance with university regulations. Administers designated payment cards. Responsible for the review and preparation of expense reports for the payment cards.  Processes endowment expense vouchers as needed.  Works on special projects as assigned.

• Financial Support – Account Reviews:  Conducts account review meetings with account managers as needed or upon request.  Provides backup support to Business Administrator II with monthly reviews of designated accounts in compliance with University rules and regulations as well as internal procedures. 

• Financial Oversight – Analysis:  Provides statistical and analytical budget analysis to ensure financial compliance and stability. Performs special financial analysis projects as directed by supervisor or unit head.

• Advising – Financial Policies & Procedures:  Serves as primary reference for designated staff, advisors and student leaders for training, guidance and/or troubleshooting financial matters.

• SOFC Support:  Provides backup support to the Student Organization Finance Center by processing documents and problem tickets as needed.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.