Business Coordinator II

Job Title

Business Coordinator II

Agency

Texas A&M University

Department

Student Affairs Finance

Proposed Minimum Salary

$3,042.67 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

 

Who we are

The Department of Student Activities fosters and supports leadership, learning, and involvement opportunities that enhance the growth and development of students and recognized student organizations. As members of the university community, we are committed to a philosophy of shared responsibility that develops leaders of character dedicated to serving the greater good, and we subscribe to the Texas A&M core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.  To learn more, please visit https://studentactivities.tamu.edu/ .

 

What we want

We are looking for a Business Coordinator II to join the Student Organization Finance Center (SOFC) in the Department of Student Activities. The ideal candidate will have experience with credit card management as well as cash handling and reconciliation. Understanding of financial accounting, inventory control, and sales and depositing. Ability to work with students and student organizations. The candidate should also be comfortable explaining financial transaction, policies, and practices to customers and vendors. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If this description appeals to you then apply for this great opportunity!

What you need to know

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.

• Three years of related experience in general office, accounting, or personnel operations.

Required Knowledge, Skills, and Abilities:

• Working knowledge of spreadsheet and word processing software programs.

• Understanding of financial accounting, inventory control, and sales and depositing.

• Ability to work with students and student organizations.

• Ability to maintain confidentiality.

• Demonstrate effective verbal and written communication skills.

• Ability to multi-task and work cooperatively with others.

Other Requirements:

• Ability to work nights and periodic weekends as needed.

Preferred Education and Experience:

• Bachelor’s degree in Business Administration or closely related field.

• Experience with credit card management as well as cash handling and reconciliation.

• Previous work with students in a higher education setting.

• Experience in any of the specific software programs or databases used in the area.

Responsibilities:

• Payment Processing - Analyzes and audits student organization payment request documents for compliance with applicable laws, regulations, policies and rules. These documents include: Check Requests, On Campus Approvals to Charge, Cash Advances, Payment Card Payments, Transfers, Scholarships, Donations, Awards, and Supplemental Payments to TAMU Employees. Obtains all required approvals; processes payment vouchers and other forms as necessary. This includes the input and resolution of Problem Tickets.

• Credit Card Management - Serves as payment and travel card custodian for student organization purchases. Meets all internal and University deadlines for reallocation and reconciliation of credit card expenses. Also acts as contact for students and vendors to resolve account discrepancies.

• Check Reconciliation - Serves as the primary coordinator of SOFC payment instruments - paper checks and ACH. Oversees daily check run, check voids, and reissuance of reprints and replacement checks.

• Accounts Payable - Manages outstanding accounts payable for student organization to both on and off-campus Vendors. Holds student organizations accountable with restrictions and other conduct reporting as necessary.

• Retention & Records - Responsible for file retention of office financial documents according to University retention requirements.

• Diversity & Inclusion - Models a strong understanding of and appreciation for the University's, Division's, and Department's priorities related to creating a community of respect and inclusion. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.