Business Coordinator II

Job Title

Business Coordinator II

Agency

Texas A&M University Health Science Center

Department

SOD Finance Centralized

Proposed Minimum Salary

Commensurate

Job Location

Dallas, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Business Coordinator II, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment related to the purchasing, shipping and receiving operations of the School.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate and will be required to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place. 

Required Education and Experience:

• Bachelor’s Degree or equivalent combination of education and experience

• 3 years of experience in related field

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet and database applications

• Ability to multitask and work cooperatively with others

• Strong interpersonal and organizational skills

• Excellent verbal and written communication skills

Preferred Knowledge, Skills, and Abilities:

• Knowledge of State of Texas purchasing rules and guidelines

• Ability to lift/move light loads

Responsibilities:

• Purchasing, Shipping, and Receiving Support - Independently manages the purchasing shipping and receiving operations for materials in the School of Dentistry. Coordinate the receiving cycle with Business Coordinator IIIs to ensure compliance with TAMU, School of Dentistry, and State policy. Ensures accuracy of orders received matches invoices prior to payment to vendors. Conducts audits on accounts to ensure purchasing, receiving, and delivery of items has been successfully completed. Provides input and assists in developing purchasing, shipping and receiving policies, procedures, and guidelines. Communicate departmental purchasing needs and receiving issues to staff via SharePoint or other electronic tracking system. Identify issues affecting purchasing, receiving and delivery of items for the School; independently research and propose solutions for implementation. May coordinate the purchasing of Central Stores inventory. Reviews and approves invoices in the internal inventory system. Process and audits invoices monthly for department orders.

• Administrative Support - Serves as a purchasing, shipping and receiving liaison with department and unit staff. Develops, implements and audits business procedures upon approval and advises upper administration. Trains staff on new and existing business procedures and interprets policies pertaining to purchasing, shipping, and receiving files. Participate in the development of standard and complex reports and business-related correspondence. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.