Business Coordinator II

Job Title

Business Coordinator II

Agency

Texas A&M University Health Science Center

Department

SOM Finance Centralized

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment    

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

  

Who we are  

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. 

  

What we want   

The Business Coordinator II is responsible for account and grants management for TAMU Health, TAMU, TEES, SRS and TAMU Foundation accounts. This role requires monitoring of grants and other PI budgets, preparation of monthly reports on budget activity for department administration and faculty.

What you need to know

Salary: Compensation will be commensurate to the selected hire’s experience.  

Required Education and Experience:

• Bachelor’s degree or equivalent education and experience

• 3 years of related experience in general office procedures and accounting

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing and spreadsheets applications

• Strong verbal and written communication skills

• Strong interpersonal, leadership, and organizational skills

Preferred Qualifications:

• Knowledge of TAMUS policies and procedures

• 3 years working knowledge of Aggiebuy, FAMIS, Canopy, iPayments, MAESTRO, and Concur

• Grants Management or 3 years of high-level accounting that includes management of multiple and complex accounts

Responsibilities:

Grants Management

• Provides management for grants (NASA, DoD, NSF, NIH, etc.) and works closely with PIs and SRS Project administrators on new and ending projects

• Reviews funding and prepares budget projections for monthly meetings with PI

• Manages Time and Effort reports to ensure compliance and works with PI and Business Administrators to resolve issues that may appear in the report

• Acts as liaison to Sponsored Research Services and research lab staff

Business Processes

• Manages all funded accounts for department that includes state, local, gift, and grants

• Plans, develops, implements, and coordinates unit purchasing activities

• Performs fiscal year closing and new fiscal year set-up activities

• Provides daily business support to the departments that include purchasing, accounts payable, accounts receivables, and travel

• Acts as liaison to Financial Management Operations, and Travel

• Reviews monthly and annual reports for validity and accuracy

• Develops financial reports for department and business staff

• Resolves or proposes solutions to complex financial issues involving AggieBuy and Concur

• Submits PCTs, DCRs, and DBRs as needed

• Oversees department project zero account to ensure department is in compliance

• Allocates Pcard and Travel Cards for departmental faculty and staff

Support Service

• Trains student workers and other staff as needed in AggieBuy and CONCUR

• Provides general business support to the CBGN and MPHY department faculty and support staff and the Basic Sciences support staff as needed

• Assists with developing policies, procedures, and guidelines by providing recommendations and guidance based on user experience

• Performs other duties as assigned

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.