Business Coordinator II

Job Title

Business Coordinator II

Agency

Texas A&M Engineering

Department

Tees Fiscal Office

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

The Business Coordinator II, under general supervision, provides support and coordination of a variety of business activities such as reviewing business documents and developing, monitoring, and reporting accounts, budgets and other quantitative data for the Engineering IT and Communications.

Responsibilities:

Financial Management:

• Assist in the development of the EIT’s and COMM’s annual budget and coordinating annual fiscal year closing activities.

• Ensures key personnel commitments on all projects have been met and all spending is within the guidelines of the project.

• Coordinates and supports the planning, development and implementation of EIT’s and COMM’s programs; assists the departments leadership in developing and implementing the EIT’s business plan.

• Maintain all EIT/COMM business files according to System policies and regulations as well as University rules

• Prepares complex monthly reports for leadership for account review. Analyze reports and propose solutions.

Accounts Payable:

• Implements and coordinates purchasing activities for the EIT/COMM, including preparing vouchers and requisitions; serves as backup approver of vouchers and requisitions.

• Monitor EIT/COMM expenditures and make projections; assign costs to appropriate accounts/projects; oversee account reconciliations, processes corrections; Oversee and allocate charges on the EIT’s and COMM’s payment card and travel cards.

Accounts Receivables:

• Oversee and coordinate all billing activities related to EIT/COMM and equipment; Manage incoming funds, including cash handling, payments, reimbursements, and gifts. Assist with collections and accounts on hold.

Travel:

• Assist and train staff on travel processes and procedures. Develops and reviews unit business travel.

Human Resource/Payroll

• Serves as a liaison with fiscal, payroll, and/or human resources. Coordinates personnel activities of the unit. Coordinates and audits personnel files.

• Acts as the primary liaison between Engineering HR/Payroll on human resource and payroll issues. Adheres to production calendar for biweekly and monthly payroll and works with Payroll staff to ensure retro payments process correctly. Run payroll and related leave reports in Workday to ensure prompt and accurate biweekly/monthly payroll and accounting and detect payroll discrepancies. Responds to routine inquiries regarding payroll and leave policies, procedures and programs and improves and maintains knowledge base regarding compensation and leave laws, regulations, policies and procedures. Maintains Time and Effort reporting for Engineering IT and Communication personnel; monitors to ensure compliance with System regulations.

• Participates in the hiring and training of EIT/COMM staff and student workers. Trains staff on new and existing business procedures and interprets policies and regulations for staff.

• Assists and processes I-9s for incoming employees.

Other:

• Manage annual inventory certification process for the unit and records management of all files. Serves as property Alt. APO.

• Other duties as assigned

Required Education:

• Bachelor’s degree or equivalent combination of education and experience.

Required Experience:

• Three years of related experience in general office, accounting, or personnel operations.

Knowledge, Skills and Abilities:

• Knowledge of word processing and spreadsheet applications.

• Ability to multitask and work cooperatively with others. Excellent verbal and written communication skills. Strong interpersonal, organizational, and customer services skills.

• Maintains attention to detail and utilizes sound judgement.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

Job Title

Business Coordinator II

Agency

Texas A&M Engineering

Department

Tees Fiscal Office

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

The Business Coordinator II, under general supervision, provides support and coordination of a variety of business activities such as reviewing business documents and developing, monitoring, and reporting accounts, budgets and other quantitative data for the Engineering IT and Communications.

Responsibilities:

Financial Management:

• Assist in the development of the EIT’s and COMM’s annual budget and coordinating annual fiscal year closing activities.

• Ensures key personnel commitments on all projects have been met and all spending is within the guidelines of the project.

• Coordinates and supports the planning, development and implementation of EIT’s and COMM’s programs; assists the departments leadership in developing and implementing the EIT’s business plan.

• Maintain all EIT/COMM business files according to System policies and regulations as well as University rules

• Prepares complex monthly reports for leadership for account review. Analyze reports and propose solutions.

Accounts Payable:

• Implements and coordinates purchasing activities for the EIT/COMM, including preparing vouchers and requisitions; serves as backup approver of vouchers and requisitions.

• Monitor EIT/COMM expenditures and make projections; assign costs to appropriate accounts/projects; oversee account reconciliations, processes corrections; Oversee and allocate charges on the EIT’s and COMM’s payment card and travel cards.

Accounts Receivables:

• Oversee and coordinate all billing activities related to EIT/COMM and equipment; Manage incoming funds, including cash handling, payments, reimbursements, and gifts. Assist with collections and accounts on hold.

Travel:

• Assist and train staff on travel processes and procedures. Develops and reviews unit business travel.

Human Resource/Payroll

• Serves as a liaison with fiscal, payroll, and/or human resources. Coordinates personnel activities of the unit. Coordinates and audits personnel files.

• Acts as the primary liaison between Engineering HR/Payroll on human resource and payroll issues. Adheres to production calendar for biweekly and monthly payroll and works with Payroll staff to ensure retro payments process correctly. Run payroll and related leave reports in Workday to ensure prompt and accurate biweekly/monthly payroll and accounting and detect payroll discrepancies. Responds to routine inquiries regarding payroll and leave policies, procedures and programs and improves and maintains knowledge base regarding compensation and leave laws, regulations, policies and procedures. Maintains Time and Effort reporting for Engineering IT and Communication personnel; monitors to ensure compliance with System regulations.

• Participates in the hiring and training of EIT/COMM staff and student workers. Trains staff on new and existing business procedures and interprets policies and regulations for staff.

• Assists and processes I-9s for incoming employees.

Other:

• Manage annual inventory certification process for the unit and records management of all files. Serves as property Alt. APO.

• Other duties as assigned

Required Education:

• Bachelor’s degree or equivalent combination of education and experience.

Required Experience:

• Three years of related experience in general office, accounting, or personnel operations.

Knowledge, Skills and Abilities:

• Knowledge of word processing and spreadsheet applications.

• Ability to multitask and work cooperatively with others. Excellent verbal and written communication skills. Strong interpersonal, organizational, and customer services skills.

• Maintains attention to detail and utilizes sound judgement.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.