Business Coordinator II

Job Title

Business Coordinator II

Agency

Texas A&M University Health Science Center

Department

College of Nursing

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .”

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Texas A&M College of Nursing is looking for a Business Coordinator II to serve as a member of the Finance and Administration team. We desire an individual who subscribes to and supports our commitment as stated above. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

In accordance with the federal contractor vaccination mandate, specific facilities at Texas A&M University may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate and will be required to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place

Job Description Summary: The Business Coordinator II in the College of Nursing Finance and Administration office is responsible for the providing support to the college through the coordination of a variety of business activities for the college requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data.

Required Education:

• Bachelor’s degree or equivalent combination of education and experience.

Required Experience:

• Three years of related experience in general office, accounting, or personnel operations.
• Experience working with diverse individuals and communities.

Required Special Knowledge, Skills, and Abilities:

• Knowledge of word processing and spreadsheet applications. Interpersonal and communication skills.
• Planning and organizational skills.
• Ability to multi-task and work cooperatively with others.

Preferred Education:

• Bachelor degree in business administration or a closely related field.

Preferred Experience:

• Experience in managing business operations.
• Five years financial/accounting experience. 
• Experience in processing travel vouchers and purchasing requisitions.
• Experience with purchasing and processing payments for sponsored research projects.

 

Preferred Special Knowledge, Skills, and Abilities:

• Advanced financial knowledge.
• Excellent written and verbal communication skills.

Job Responsibilities:

Financial Support

• Reviews, submits, and provides backup for signing vouchers and requisitions.
• Reviews and audits reconciliations of accounts.
• Develops, monitors, and reports budget activity.
• Prepares budgets for review by principal investigator(s). Develops complex financial and statistical analyses and summary reports.
• Prepares complex monthly and annual financial reports.
• Plans, develops, implements, coordinates, and monitors programs or services. Provides input and assists in developing policies, procedures, and guidelines.
• Coordinates annual fiscal year closing activities and drafts new fiscal year plans with business staff in the college.
• Coordinates fiscal activities.
• Proposes solutions to complex financial problems.
• Communicates cash handling procedures, audits and approves cash handling activities, and coordinates unit purchasing activities.
• Coordinates inventory process and maintenance of business files.
• Serves as a records management coordinator.

Administrative Support

• May serve as a liaison with financial and/or travel resources within the University.
• Assists with the administration of grants, outreach programs, and research projects.
• Assists with monitoring, tracking and reporting of tuition and fee revenues for degree programs as needed. Assists with monitoring, tracking, and reporting of continuing education course financial activities. Composes routine correspondence.
• Recommends, implements and audits business procedures.
• Provides administrative support to the Associate Dean for Finance and Administration.
• Provides support for events, meetings or other special functions.
• Participates in the hiring and training of business staff and/or student workers and may provide supervision. Trains staff on new and existing business procedures and interprets policies and regulations for staff.
• Serves as the vehicle coordinator.
• Responsible for bringing company vehicles to service vendors for preventative maintenance, repairs and car washes.

Travel Support

• Coordinates travel activities for the college.
• Assists with conference registration, and airline, hotel and car rental reservations as needed.
• Reviews and edits travel requests for accuracy and compliance.
• Prepares travel vouchers for reimbursement and provides backup documentation.
• Ensures that travel arrangements and vouchers are in compliance with guidelines.
• Monitors travel card activity reports.

Other Duties

• Performs other duties as assigned.

Instructions to Applicants:  Applications received by College of Nursing must have all job application data entered and  must include the following attachments: resume, cover letter and list of references. Failure to provide all job application data and attachments could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.