Business Coordinator II - History

Job Title

Business Coordinator II - History

Agency

Texas A&M University

Department

Finance - College of Arts and Sciences

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The new College of Arts and Sciences consist of 19 departments offering graduate and undergraduate degree options in the disciplines of liberal arts, sciences, and geosciences with a total enrollment approaching 16,000 students. The Department of History which is also apart of this College is seeking to hire a suitable candidate for this position. Learn more about us and make us your employer of choice.

What we want

This Business Coordinator II, will provide staff support and coordination of a variety of business activities requiring independent judgement, including reviewing business documents for the unit head and assisting in developing, monitoring and reporting accounts, and unit budget data as directed by supervisor. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If this description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

Salary Range: $36,512.00 - $47 000.00

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• Three years of related experience in general office, accounting or personnel operations.

Required Knowledge, Skills, and Abilities:

• Working knowledge of spreadsheet, presentation, and word processing software programs.  

• Excellent interpersonal and communication skills and ability to plan and organize effectively.  

• Ability to work with diverse groups of people and be helpful, respectful, approachable, and team oriented.

• Ability to build strong working relationships and a positive work environment.

• Ability to multi-task and work cooperatively with others.

Preferred Education and Experience:

• Bachelor’s degree in accounting, business administration or closely related field.

• Experience in managing business operations or supervisory experience.

• Experience working within university disbursement guidelines.

• Experience with Excel, FAMIS/Canopy, AggieBuy, Concur, iPayments, Workday, and SSO.

Preferred Knowledge, Skills, and Abilities:

• Knowledge of working within university disbursement guidelines.

Responsibilities:

• Business Operations: Analyzes financial data and compiles financial reports for multiple accounts. Utilizes Canopy for on-line accounting and Quicken for reconciliation of department accounts to FAMIS financial statements on a monthly basis. Audits fiscal documents reviewing for compliance and proposes solutions to routine financial problems. Processes departmental budget requests and correction requests as needed. Assists with fiscal year end closing for the unit. Compiles budget data and assists manager and Department Head with setting departmental budget. Compiles monthly financial summary reports for manager. Allocates and monitors support accounts for individual faculty members using Quicken and ledger sheets and advises faculty account holders on status of their accounts and on the rules for associated expenditures. Assists with the administration of contracts and grants and coordinates the disbursement of funds for all grants. Serves as Accountable Property Officer for the department. Coordinates all documents pertaining to department’s equipment inventory and conducts annual inventory.

• Accounts Payable: Implements and coordinates departmental purchasing activities including payables, requisitions, and payment cards. Utilizes AggieBuy for preparation of payments and purchase requisitions. Reviews and approves purchasing of supplies on a weekly basis. Recommends, implements and audits unit business procedures; trains staff on new and existing business procedures. Provides oversight for departmental purchasing cards. Posts receipts to transaction logs, reviews receipts for any discrepancies, and reallocates charges to appropriate object code and accounts utilizing Concur on-line system. Serves as liaison with Financial Management Operations (FMO) and the AggieBuy team.

• Travel Coordination: Coordinates travel for the department. Communicates state, university, and departmental travel policies to department personnel. Audits travel documents and expenses and processes for reimbursement using Concur. Ensures compliance with complex Travel and Leave procedures for domestic and foreign trips. Tracks and analyzes departmental travel expenditures and provides periodic reports.

• Payroll: Assembles the list of faculty and graduate assistants who need to be hired or terminated, reconciles payroll charges that post to the accounts, initiates costing allocation changes, and processes payroll corrections (PCTs). Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.