Business Coordinator I

Job Title

Business Coordinator I

Agency

Texas A&M University

Department

Finance - Mays Business School

Proposed Minimum Salary

$2,780.17 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As part of the Division of Finance, we service Texas A&M University’s Mays Business School , which is a vibrant learning organization of more than 175 faculty members, 125 staff members, and 6,400 undergraduate and graduate students in accounting, finance, management, management information systems, marketing and supply chain management.

We serve by:

• Providing outstanding service to our stakeholders
• Facilitating best practices, including ensuring compliance with laws and regulations
• Creating a culture of life-long learning and professional development within our Division
• Engaging in responsible stewardship of financial and people resources in a sustainable manner

We invite you to learn more about our division at  https://finance.tamu.edu/index.html

What we want

The Business Coordinator I, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Required Education & Experience:

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of related experience in general office, accounting, or personnel operations.

Preferred Knowledge, Skills:

• Aggiebuy, Concur, FAMIS,  and Canopy experience

Responsibilities:

• Financial Duties - Implements and coordinates purchasing activities to include management of accounts payable, purchasing and requisition processing, payment card allocations and statement preparation and reconciliation of departmental FAMIS accounts. Proposes solutions to routine transaction issues/errors. Coordinates annual fiscal year closing activities and drafts new fiscal year plans. Reviews and audits reconciliations of multiple unit accounts. Monitors and reports on unit budget activity. Prepares monthly and annual financial reports. Coordinates routine fiscal activities. Assists in planning, developing, implementing, coordinating, and monitoring business programs or services. Assists in preparing budgets for review by principal investigator(s). Develops financial and statistical analyses and summary reports.

• Travel - Reviews travel expense reports for accuracy and adherence to university and college guidelines.  Assists travelers with errors and modifications. Reviews and approves vouchers and requisitions.

• Finance Administration - Trains employees on existing business procedures and provides policies and regulations to faculty and staff. Assists in preparing monthly and annual financial reports. Assists with administration of contracts. Provides input to policies and interprets policies and procedures. Coordinates inventory process and maintenance of business files. May serve as a liaison with financial, payroll, and/or human resources. May coordinate routine personnel activities and maintenance of personnel files and approve leave requests. Composes correspondence. Assists with administration of unit, program, or project. Provides policies and regulations to staff. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.