Business Coordinator I

Job Title

Business Coordinator I

Agency

Texas A&M Engineering

Department

TEES Fiscal Office

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

The Business Coordinator I, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.

Responsibilities:

Financial Management:

• Assist in annual fiscal year closing activities.
• Ensures key personnel commitments on all projects have been met and all spending is within the guidelines of the project.
• Coordinates and supports the planning, development and implementation of Center programs; assists the departments leadership in developing and implementing the business plan.
• Maintain all business and personnel files according to System policies and regulations as well as University rules.
• Prepares monthly reports for leadership for account review.​

Accounts Payable:

• Coordinates purchasing activities for the various Centers, including preparing vouchers and requisitions
• Monitor expenditures and assign costs to appropriate accounts/projects; oversee account reconciliations, processes corrections; Oversee and allocate charges on the Center’s payment cards and travel cards.

Accounts Receivables:

• Oversee and coordinate all billing activities related to Center programs and equipment; Manage incoming funds, including cash handling, payments, and reimbursements. Assist with collections and accounts on hold.

Travel:

• Assist and train staff on travel processes and procedures. Develops and reviews unit business travel.

Human Resource/Payroll:

• Serves as a liaison with fiscal, payroll, and/or human resources. Coordinates personnel activities of the unit. Coordinates and audits personnel files.
• Acts as the primary liaison between Engineering HR/Payroll on human resource and payroll issues. Adheres to production calendar for biweekly and monthly payroll and works with Payroll staff to ensure retro payments process correctly. Run payroll and related leave reports in Workday to ensure prompt and accurate biweekly/monthly payroll and accounting and detect payroll discrepancies. Responds to routine inquiries regarding payroll and leave policies, procedures and programs and improves and maintains knowledge base regarding compensation and leave laws, regulations, policies and procedures.
• Assists and processes I-9s for incoming employees.

Other:

• Serves as property Alt. APO and manages annual inventory certification process for assigned Centers and record management of all files.
• Other duties as assigned.

Required Education:

• Bachelor’s degree or equivalent combination of education and experience.

Required Experience:

• Two years of related experience.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.