Business Coordinator I

Job Title

Business Coordinator I

Agency

Texas A&M University

Department

Operations Finance

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

As a part of the Division of Finance and Operations, Departmental Accounting Services is an employee-centric organization that provides accounting services in partnership with our stakeholders. By promoting high standards of efficiency, integrity, innovation and customer satisfaction, we ensure financial compliance and accountability to Texas A&M University and its constituents. Read more Departmental Accounting Services provides quality services that enable the institution to track and monitor fiscal operations. Our goal is to assist in developing and maintaining quality accounting records and processes. In conjunction with various TAMU departments and external customers, we strive to provide superior customer service. 

What we want

The Business Coordinator I, under general supervision, is responsible for providing support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience
• Two years of related experience in general office, accounting, or personnel operations

Required Knowledge, Skills and Abilities:

• Knowledge of Microsoft Word and Excel
• Knowledge of higher education business policies and procedures
• Interpersonal and communication skills
• Planning and organizational skills
• Must be able to work in a collaborative team environment
• Ability to multi-task and work cooperatively with a diverse range of people
• Must have strong interpersonal skills

Preferred Education and Experience:

• Minimum 2 years purchasing experience reviewing departmental requests before entering requisitions in AggieBuy and experience in higher education business policies and procedures including but not limited to Purchasing and Disbursement guidelines, expense object codes, sole source
• Experience using AggieBuy, Concur for procurement/payment cards, FAMIS/Canopy, Microsoft Excel
• VPAT/EIR experience as well as working with and submitting contracts

Preferred Knowledge, Skills, and Abilities:

• Knowledge of AggieBuy, Concur, FAMIS/Canopy, VPAT/EIR, Microsoft Excel, and submission of contracts
• Ability to be detail oriented

Responsibilities:

• Purchasing - Coordinates purchasing activities for Technology Services. Reviews internal purchase order requests and enters approved requests for purchases into the University AggieBuy system. Reviews and audits reconciliations of multiple unit accounts related to the purchasing activities for Technology Services. Monitors and reports on unit purchasing activity. Coordinates the purchasing of materials via departmental credit cards. Coordinates the administration of departmental contracts. Responds to inquiries from Technology Services staff and vendors. Serves as financial liaison with Procurement Services, Contracts Administration, Financial Management Operations Department, and others as directed by supervisor. Provides input to policies and interprets policies and procedures.

• Reporting - Prepares monthly and annual financial reports. Monitors reports on purchasing activity.

• Fiscal Activities - Coordinates annual fiscal year closing activities and drafts new fiscal year plans. Coordinates routine fiscal activities. Proposes solutions to routine financial problems and assists with the implementation of changes in purchasing processes. Communicates System policies and regulations and University rules as applicable.

• Professional Development - Participates in training and professional development sessions. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.