Business Coordinator I

Job Title

Business Coordinator I

Agency

Texas A&M University

Department

Finance - College of Veterinary Medicine

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The Division of Finance advances the teaching, research, and outreach mission of Texas A&M University. We are comprised of three different units serving in a range of administrative areas of Texas A&M. We serve Texas A&M University by:

• Providing outstanding service to our stakeholders
• Facilitating best practices, including ensuring compliance with laws and regulations
• Enabling Texas A&M University to create and maintain a diverse campus and welcoming climate
• Creating a culture of life-long learning and professional development within our Division
• Engaging in responsible stewardship of financial and people resources in a sustainable manner

We invite you to learn more about our division. Please visit us at: https://finance.tamu.edu/index.html

What we want

The Business Coordinator I, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• Bachelor’s Degree or equivalent combination of education and experience
• Two years of related experience in general office, accounting, or personnel operations

Required Knowledge, Skills and Abilities:

• Knowledge of word processing and spreadsheet applications
• Interpersonal and communication skills
• Planning and organizational skills
• Ability to multi-task and work cooperatively with others

Responsibilities:

• Fiscal Activities/Fiscal Year Closing - Coordinates annual fiscal year closing activities and drafts new fiscal year plans. Coordinates routine fiscal activities. Proposes solutions to routine financial problems. Communicates cash handling procedures, coordinates and approves cash handling activities, and implements and coordinates purchasing activities. Coordinates inventory process and maintenance of business files. Books hotel rooms for travelers and makes flight arrangements. Makes rental car arrangements. Completes registration for travelers. Makes payments using CBA card. Files all travel vouchers.
• Business Practice - Reviews and approves vouchers and requisitions. Reviews and audits reconciliations of multiple unit accounts. Monitors and reports on unit budget activity. Prepares monthly and annual financial reports. Provides input to policies and interprets policies and procedures.
• Planning - Assists in planning, developing, implementing, coordinating, and monitoring business programs or services.
• Liaison - May serve as a liaison with financial, payroll, and/or human resources. May coordinate routine personnel activities and maintenance of personnel files and approve leave request.
• External Grant Administration - May assist with administration of contracts and grants. Assists in preparing budgets for review by principal investigator(s). Develops financial and statistical analyses and summary reports. Composes correspondence. Assists with administration of unit, program, or project.
• Inventory - Handles and coordinates with labs the year-end inventory.  Assigns asset tags, correspondence with property management, and handles surplus of items. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.