Business Coordinator I

Job Title

Business Coordinator I

Agency

Texas A&M University

Department

Finance - College of Arts and Sciences

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who We Are

The College of Arts and Sciences at Texas A&M is the academic heart and foundation of this world-class university. The 18 departments and more than 130 academic programs in arts and sciences offer students the opportunity to pursue an extraordinarily wide range of subjects spanning the natural sciences, humanities, mathematics, social sciences, languages and life sciences. Here, they have amazing opportunities for participating in ground-breaking research, study abroad experiences, immersive field work with world-renowned experts, and real-world experiences through internships and professional programs - an academic journey that supports, engages and inspires them from the very beginning to launching successful careers. The College of Arts and Sciences at Texas A&M is world-class. Learn more about us at https://artsci.tamu.edu

What We Want:

The Business Coordinator I, under general supervision, provides business related processing, support and coordination of a variety of business activities requiring independent judgment, reviewing business documents, and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.

What you need to know

Compensation will be commensurate to selected hire’s experience.

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of related experience in general office, accounting, or personnel operations.

Required Special Knowledge, Skills, and Abilities:

• Knowledge of spreadsheet applications. Interpersonal and communication skills. Planning and organizational skills. Ability to multi-task and work cooperatively with others.

Preferred Education and Experience:

• Knowledge and experience with TAMU business practices, policies, and procedures. 

• Knowledge of research grant expenditure allowances.

Responsibilities

• General-  Provides purchasing and travel expense training and support for all Faculty, Staff, and Students within the Departmental units (ex: Aggiebuy, CONCUR, etc). Assists with the planning, implementing, and monitoring of department wide business procedures. Interprets policies and procedures.  Assists with the inventory process related to purchasing. Maintains business files.  Composes effective correspondence.  Proposes and implement solutions to routine financial problems.

• Supervision-  Indirectly supervises student workers who assist with departmental business data entries into FAMIS, Aggiebuy, IPAY, etc. Directs, trains, and reviews the work of student workers that assist with related business processing.

• Accounts Payable- Serves as a liaison with Financial Management Operations. Assists in preparing budgets. Monitors and reports on unit budget activity. Processes and reviews departmental and Development Foundation invoices. Inputs invoices through documentation imaging at FMO.

• Travel Reimbursements- Responsible for reviewing, processing, and approving travel reimbursements. Trains faculty, staff, and students on new and existing e-travel procedures. Processes reimbursements to Seminar Speakers, the hostess, and employees.

• Departmental Purchasing- Initiates and arranges all department purchase requisitions. Reviews and approves grant vouchers and requisitions. Assists with the administration of contracts and grants. Contacts vendors to place orders and resolve accounting issues. Prepares monthly and annual financial records.  Develops financial and statistical analyses and summary reports on fiscal purchasing and historical data.

• Accounts Receivable- Coordinates the departmental service center invoice processing for the Stockroom, Instrument Shop, etc. Reviews billing accounts to see if the account is in good standing. Makes copies and sends invoices to departments. Scans copies of all invoices.

• Department Credit Cards-  Reconciles monthly Pro-Cards.  Manages the departments purchase and travel card security and liability.

• Cash/Check Processing- Communicates cash handling procedures, coordinates, and approves cash handling activities, and implements and coordinates purchasing activities. Coordinates and delivers cash and checks to the appropriate office, such as the cashier's office and the Development Foundation. Performs other duties as assigned.

I nstructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.