Business Coordinator I

Job Title

Business Coordinator I

Agency

Texas A&M University Health Science Center

Department

Student Health Services

Proposed Minimum Salary

$3,399.00 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .”

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five schools and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

Texas A&M Health is looking for a Business Coordinator I to support the department of Student Health Services. We desire an individual who subscribes to and supports our commitment as stated above. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

In accordance with the federal contractor vaccination mandate, specific facilities at Texas A&M University may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate and will be required to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place

Job Description Summary

The Business Coordinator I, under general supervision, performs and coordinates a variety of business activities including purchasing, accounts payable, and accounts receivable duties. Assists staff in preparing requests and expense reports in Concur. Provides supervision for student employees.   

Qualifications

Required Education:

Bachelor’s degree or equivalent combination of education and experience.

Required Experience:

Two years of related experience in general office, accounting, or personnel operations.

Preferred Education:

Bachelor’s degree in business, finance, accounting, or related field.

Preferred Experience:

Previous related experience in a medical office setting.

Required Licenses and Certifications:

None.

Preferred Licenses and Certifications:

None.

Required Special Knowledge, Skills, and Abilities:

Ability to multi-task and work cooperatively with others. Ability to work with sensitive information and maintain confidentiality. Time management and prioritization skills. Strong written and verbal communication skills. Planning and organizational skills. Attention to detail. Knowledge of word processing, spreadsheet, and database applications. Critical thinking skills.

Preferred Special Knowledge, Skills, and Abilities:

Knowledge of electronic medical records systems. Knowledge of AggieBuy, FAMIS, Concur, and iPayments. 

Job Responsibilities
Purchasing/Accounts Payable

Enters and reviews invoices and requisitions, places orders directly with vendors, and processes receiving. Contacts vendors by phone and email to follow up on outstanding orders. May assist in delivering items to the appropriate unit within the department. Submits non-po based invoices for payment and may reconcile monthly vendor statements. Provides input to relevant policies and procedures. Serves as departmental payment card reallocator. Allocates requisitions and invoices in Aggie Buy and ensures accounting codes are entered correctly. 

Accounts Receivable

Processes daily deposits for SHS and EMS in i-payments. Logs transactions in daily deposit log and ensures that deposits reconcile to EMR systems. Reconciles daily cashier transactions. Documents and communicates errors to the cashiers. Communicates cash handling and daily revenue reconciliation procedures to student employees. Coordinates the processing of IDTs to the Athletics department, including scanning and encryption of IDTs.

Travel/Concur

Prepares requests and expense reports for staff in Concur. Coordinates group travel events. Communicates departmental travel and continuing education policies and guidelines to staff. Assists in monitoring the continuing education budget for staff. Assists in the development, implementation, and evaluation of departmental policies, procedures, and forms related to business travel and continuing education. Researches and recommends training programs and continuing medical education opportunities for managers, ancillary and medical staff.

Supervision

Participates in the hiring, supervision, and training of business student workers (approximately 1 FTE). 

Other Duties

Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.