Business Affairs Coordinator

University of Maryland, United States

Updated: about 2 months ago
Location: College Park, MARYLAND
Deadline: ;

Posting Details
Posting Details


Position Number: 118021
Title: Coordinator
Functional Title: Business Affairs Coordinator
Category Status: 33-Exempt Regular
Applicant Search Category: Staff
University Authorized FTE: 1.000
Unit: ENGR-Engineering Information Technology
Campus/College Information:
Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
The Department of Engineering Information Technology (EIT) of the A. James Clark School of Engineering, University of Maryland, College Park is seeking a Business Affairs Coordinator to be a part of the department’s Business and Administration team. In this role, the incumbent coordinates EIT’s business operations that include human resources, procurement, and travel; performs professional accounting work such as maintaining a shadow system and making journal entries and allocating expenses and reconciliation; processes, reconciles and tracks accounts payable and receivables,purchase requisitions, disbursement vouchers; tracks travel expenses; and assists the Assistant Director and Assistant Dean in the department’s business affairs with these functions as and when required. This position must adhere to university human resources and financial management standards, general management and accounting principles, practices, methods, and techniques. Excellent communication and computer skills are essential to this position. A successful candidate must be able to demonstrate the ability to apply various policies and procedures to real-world situations. In addition, a successful candidate must be positive, detail oriented, and self-motivated.
The A. James Clark School of Engineering at the University of Maryland serves as the catalyst for high-quality research, innovation, and learning, delivering on a promise that all graduates will leave ready to impact the Grand Challenges (e.g., energy, environment, security, and human health) of the 21st century. The Clark School is dedicated to leading and transforming the engineering discipline and profession, to accelerating entrepreneurship, and to transforming research and learning activities into new innovations that benefit millions.
Benefits Summary Top Benefits and Perks:

Exempt Benefits Summary

Minimum Qualifications:
Education: 
  • Bachelor’s degree from an accredited college or university in accounting, finance, or business-related field or an equivalent combination of education and experience.


Experience: 
  • Two (2) years of experience in accounting & administration, in addition to experience either in the field of human resource-related functions or in procurement functions. Relevant Internship experience in the area will also be considered.
  • One year of relevant experience may be substituted for each year of the required education. In addition, experience may be substituted by an equivalent combination of graduate-level education and experience.

Knowledge, Skills, and Abilities:
  • Proficient in Microsoft Office Suite and Excel in particular, and in creating PDF documents and routing eSign documents for signatures/approvals using the Adobe Creative Suite.
  • Ability to quickly learn and adapt to various campus proprietary software systems (existing and upcoming) and outside applications used by the Engineering Information Technology office and campus.
  • Strong oral, written, and interpersonal communication skills.
  • Excellent time management, office management, planning, and organizational skills.
  • Strong attention to detail.
  • Possess a strong work ethic, including being conscientious and dependable.
  • Ability to consistently deliver high-quality work within quick turnaround times with excellent multi-tasking skills.
  • Manage a high volume of work and perform repetitive tasks from brief instructions.
  • Ability to solve problems, make sound decisions, and initiate needed changes in work processes to promote the department’s overall effectiveness.
  • Capable of handling sensitive materials and maintaining confidentiality.
Preferences:
Preferences:
  • Working knowledge of Workday or any other Financial and Payroll systems is preferred.
Additional Certifications:
Additional Information:
For best consideration please apply by 03/10/2024.
Job Risks Not Applicable to This Position
Physical Demands
Physical Demands:
  • Work is performed in an office environment.
  • Mostly sedentary work.
  • Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
  • Perform activities such as: preparing and analyzing data and figures; viewing a computer terminal; extensive reading.
  • Ability to traverse short distances to deliver and pick up materials, deposit checks, and cash received by the department at the Bursar’s, and travel on campus to attend meetings and various training sessions.
  • May need to lift packages of up to 25 lbs.
Posting Date: 02/27/2024
Closing Date:
Open Until Filled Yes
Best Consideration Date 03/10/2024
Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

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