Business Administrator

Details

Posted: 19-Mar-24

Location: Chicago, Illinois

Type: Full-time

Salary: Open

Categories:

Other Staff/Administrative
Staff/Administrative

Internal Number: JR25315

Location: Chicago, IL

Job Description:

• Serves as the business administrator for research groups across the department in managing administrative issues such as finances, academic personnel, and communications in partnership with Section Administrators.

• Assists PIs with coordination of all functions necessary to support a research group.

• Serves as the 'front line' for requests for information from all members of the research groups.

• Collaborates with Academic Affairs to make sure that postdocs are hired and onboarded into the laboratory.

• Coordinates initial orientation for new postdoctoral researchers, students, and other research staff in assigned labs.

• Supervises undergraduate support positions including onboarding, approving time, and directing their work.

• Manages lab safety checklists, schedules, lab duty lists, lab maintenance and cleanup schedules.

• Resolves many office problems independently and facilitates solutions, conferring with the appropriate faculty members to resolve the most complex issues.

• Oversees procurement and the processing of reimbursements, GEMS expense reporting.

• Manages seminar speakers/visitors by arranging travel and visit schedules; manages workshops and collaborative meetings within the research group and with other research groups or researchers.

• Manages PIsâ™ travel itineraries and related calendar, obtaining appropriate visas, and submitting reimbursements for expenses.

• Manages and prioritizes with daily task lists via email and be able to respond rapidly during the workday to email, text, phone, and/or verbal requests as these daily priorities evolve and/or change.

• Orders office and laboratory supplies, including chemicals, solvents, and small equipment.

• May manage special projects as directed by the PIs.

• Monitors equipment usage/conditions, manages equipment procurement & repair, negotiates with vendors, and manage maintenance of laboratory chemical inventory.

• Performs some routine and complex assignments for the unit usually in the areas of finance, event planning or support services. Initiate the hiring process of students and staff for a unit, which includes the processing of payroll.

• Responsible for training office staff on office procedures and compliance protocols. Coordinates special projects.

• Assists faculty in the pursuit of grants and awards. Conducts special studies and projects, including the development and enhancement of funding opportunities by working closely with the faculty in the section.

• Acts as a liaison between the section and other University departments.

• Performs other related work as needed.

Preferred Qualifications

Education:

• Bachelorâ™s degree.

Experience:

• Previous administrative experience.

• Previous experience in an academic institution.

• Previous experience in a scientific research environment.

Preferred Competencies

• Quantitative and analytical skills.

• Problem-solving skills.

• Attention to detail.

• Organizational skills.

• Self-starter who can operate in a complex administrative environment with limited oversight.

• Excellent verbal and written communication skills.

• Ability to work independently and as part of a team.

• Ability to handle sensitive matters with tact and discretion.

• Ability to perform multiple tasks simultaneously and promptly.

• Ability to prioritize work and meet deadlines.

• Ability to train or teach others.

• Ability to work effectively and collegially with little supervision or as a member of a team.

• Ability to work with people from diverse cultures and backgrounds.

• Ability to troubleshoot and resolve issues.

• Ability to work effectively across departments.

• Collaboration skills.

• Active listening skills.

• Critical thinking skills.

• Editing and proofreading skills.

• Interpersonal skills.

• Time management skills.

• High degree of professionalism and emotional intelligence.

Working Conditions

• Office setting.

• Research laboratory setting.

• Eligible for hybrid work based on business needs and the demands of specific tasks. Working from the office is encouraged for tasks that require a high degree of collaboration.

Application Documents

• Resume (required)

• Cover Letter (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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