Business Administrator

Department
 

PSD Chemistry: Administrative Staff

About the Department
 

One of the first departments founded at the University of Chicago was the Department of Chemistry. Since its inception, the Department of Chemistry has embodied the University's central mission of excellence in both research and teaching. The University of Chicago has been the recipient of more than 73 Nobel Prize recipients, 15 of which came from the Department of Chemistry. Our current faculty has considerable strength in inorganic, organic, and physical chemistry, as well as in interdisciplinary research that delves into biology, physics, and materials science. The Department is a community of over 500, including faculty, students, postdoctoral scholars, and staff. Our academic support group operates the graduate and undergraduate educational programs for the department. Close student-faculty interactions have been a hallmark of our department for over a century. These have fostered a unique intellectual environment that both ensures superb graduate education and continues to produce important and exciting scientific discoveries.

Job Summary
 

The job provides professional support and solves straightforward problems for a broad range of business operations and academic activities. May develop and implement office procedures and policies and ensures compliance. May prepare and monitor the budget for a unit.

Responsibilities

• Responsible for all aspects of the appointments and reappointment process for postdoctoral scholars/fellows, visiting scholars, and guest scientists.

• Reviews all submitted materials for appointments and ensures materials, such as the mentoring plan and offer letter, meet PSD Dean's Office requirements.

• Serves as a liaison to the Office of International affairs to resolve visa issues and serves as the primary contact for post-docs to counsel on work/life related issues like benefits, visa processing, University IDs, housing, etc.

• Assists the Department Administrator with the recruitment process for staff positions.

• Serves as a liaison to the Office of International affairs to resolve visa issues.

• Proactively manage & maintain employee’s files in Box.

• Assists Departmental Administrator in the role as department liaison with PSD HR Services and Dean’s Office.

• Work with faculty to identify postdoc and student employment needs for their labs.

• Collaborate with the Department Administrator in support of meeting the department’s objectives as needed.

• Responsible for student’s workday time approvals.

• Point of contact for all student employment-related questions.

• Works with Department Administrator on determining staff needs.

• Performs some routine and complex assignments for the unit usually in the areas of finance, event planning or support services. Initiate the hiring process of students and staff for a unit, which includes the processing of payroll.

• Researches and analyzes data to create reports, and may create other reports for grants and contracts.

• Perform other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:     

• Bachelor’s degree.

Experience:

• Experience in a higher-ed, academic environment.

Technical Knowledge or Skills:

• Proficiency with Microsoft Office Suite.

• Knowledge of GEMS, EPayments, Buysite, Microsoft Outlook, and content editing skills.

Preferred Competencies

• High-level customer service skills and ability to interact with and serve a diverse population with tact, courtesy, clarity, and diplomacy.

• Able to work independently and as part of a team.

• Able to maintain high-level of confidentiality.

• Ability to take initiative and follow an issue through to resolution.

• Exceptional verbal and written communication skills.

• Demonstrated flexibility and ability to multi-task while maintaining a calm and courteous demeanor.

• Strong organizational skills and ability to prioritize tasks to meet deadlines.

• Must have the ability to work independently with a minimum amount of direct supervision and proper discernment.

• Strong and broad computer skills (word processing, database, spreadsheet, e-mail, and web), including a strong knowledge of Microsoft Office Suite.

Application Documents

• Resume (required)

• Cover letter (required

• References (required)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Administration & Management

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Requires Compliance with University Covid-19 Vaccination Requirement
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Department
 

PSD Chemistry: Administrative Staff

About the Department
 

One of the first departments founded at the University of Chicago was the Department of Chemistry. Since its inception, the Department of Chemistry has embodied the University's central mission of excellence in both research and teaching. The University of Chicago has been the recipient of more than 73 Nobel Prize recipients, 15 of which came from the Department of Chemistry. Our current faculty has considerable strength in inorganic, organic, and physical chemistry, as well as in interdisciplinary research that delves into biology, physics, and materials science. The Department is a community of over 500, including faculty, students, postdoctoral scholars, and staff. Our academic support group operates the graduate and undergraduate educational programs for the department. Close student-faculty interactions have been a hallmark of our department for over a century. These have fostered a unique intellectual environment that both ensures superb graduate education and continues to produce important and exciting scientific discoveries.

Job Summary
 

The job provides professional support and solves straightforward problems for a broad range of business operations and academic activities. May develop and implement office procedures and policies and ensures compliance. May prepare and monitor the budget for a unit.

Responsibilities

• Responsible for all aspects of the appointments and reappointment process for postdoctoral scholars/fellows, visiting scholars, and guest scientists.

• Reviews all submitted materials for appointments and ensures materials, such as the mentoring plan and offer letter, meet PSD Dean's Office requirements.

• Serves as a liaison to the Office of International affairs to resolve visa issues and serves as the primary contact for post-docs to counsel on work/life related issues like benefits, visa processing, University IDs, housing, etc.

• Assists the Department Administrator with the recruitment process for staff positions.

• Serves as a liaison to the Office of International affairs to resolve visa issues.

• Proactively manage & maintain employee’s files in Box.

• Assists Departmental Administrator in the role as department liaison with PSD HR Services and Dean’s Office.

• Work with faculty to identify postdoc and student employment needs for their labs.

• Collaborate with the Department Administrator in support of meeting the department’s objectives as needed.

• Responsible for student’s workday time approvals.

• Point of contact for all student employment-related questions.

• Works with Department Administrator on determining staff needs.

• Performs some routine and complex assignments for the unit usually in the areas of finance, event planning or support services. Initiate the hiring process of students and staff for a unit, which includes the processing of payroll.

• Researches and analyzes data to create reports, and may create other reports for grants and contracts.

• Perform other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:     

• Bachelor’s degree.

Experience:

• Experience in a higher-ed, academic environment.

Technical Knowledge or Skills:

• Proficiency with Microsoft Office Suite.

• Knowledge of GEMS, EPayments, Buysite, Microsoft Outlook, and content editing skills.

Preferred Competencies

• High-level customer service skills and ability to interact with and serve a diverse population with tact, courtesy, clarity, and diplomacy.

• Able to work independently and as part of a team.

• Able to maintain high-level of confidentiality.

• Ability to take initiative and follow an issue through to resolution.

• Exceptional verbal and written communication skills.

• Demonstrated flexibility and ability to multi-task while maintaining a calm and courteous demeanor.

• Strong organizational skills and ability to prioritize tasks to meet deadlines.

• Must have the ability to work independently with a minimum amount of direct supervision and proper discernment.

• Strong and broad computer skills (word processing, database, spreadsheet, e-mail, and web), including a strong knowledge of Microsoft Office Suite.

Application Documents

• Resume (required)

• Cover letter (required

• References (required)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Administration & Management

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Requires Compliance with University Covid-19 Vaccination Requirement
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.