Business Administrator II

Job Title

Business Administrator II

Agency

Texas A&M University

Department

Finance - College of Arts and Sciences

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The Department of Physics and Astronomy is home to internationally leading research in astronomy, atomic physics, quantum optics, condensed matter physics, high energy physics, nuclear physics, and related areas. We offer our students a variety of graduate and undergraduate degree options. Many more students from all disciplines receive basic training in sciences in our state-of-art teaching facilities. Our department is committed to giving back to society through our numerous outreach events.

What we want

This Business Administrator II will be responsible for managing a full range of business activities, including reviewing and approving business documents and developing, monitoring, and reporting accounts, budgets and other quantitative data. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If this description appeals to you, we invite you to apply to be considered for this opportunity.

What you need to know

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience

• Six years of related experience in general office, accounting, or personnel operations

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing and spreadsheet applications

• Ability to multi-task and work cooperatively with others

Other Requirements:

• Be able to work the Physics Festival, usually the first Saturday in April

Preferred Education and Experience:

• Bachelor’s degree

• Ten years of related experience in general office, accounting, or personnel operations at Texas A&M University

Preferred Knowledge, Skills, and Abilities:

• Knowledge of word processing and spreadsheet applications

• Famis, Canopy, and TWAPMTS knowledge

• Texas A&M procedures and policies knowledge

• Budget and Merit knowledge

• Excellent oral and written communication skills

• Ability to supervise and manage effectively

Responsibilities:

• Business Operations - Serves as an approver of vouchers and requisitions. Reviews and approves account reconciliations of unit accounts. Assist with the management of financial transactions, including assigning costs to appropriate accounts and projects. Monitors and controls unit expenditures plan within financial policies. Develops annual budget documents for approval. Oversees business functions for units. Manages annual fiscal year closing activities. Resolves operational and procedural financial problems. Prepares and analyzes business reports.  Manages allocations and reporting. Performs analyses of resource allocations and operating fund requirements. Manages cash handling activities and unit capital equipment purchasing. Interprets System policies and regulations and University rules. Manages maintenance of unit business files. Serves as a resource to principal investigator(s) for grant development, financial administration, and reporting. Manages transfers from Development Foundation including, scholarships, fellowships, chairs and other foundation accounts associated with departmental activities. Responsible for entering all scholarships and fellowships for the department. Establishes fund codes with Student Business Services. Monitors payouts of scholarships and fellowships as outlined by the donor requirements.

• Management & Planning Operations - Identifies business-related needs and problems, and proposes solutions. Implements and audits business procedures and trains staff on new and existing procedures. Provides advice on administrative and fiscal procedures.  Conducts surveys of customer needs and satisfaction. Conducts special investigations, program analysis, and research studies. Participates in the hiring, and training of subordinate business staff. May supervise and resolve conflicts. Plans, implements, coordinates, monitors, and evaluates financial policies and procedures. Monitors compliance with financial policies and procedures. Develops and recommends business policies, procedures, and guidelines. Develops and approves schedules, priorities and standards for achieving goals.  Coordinates and evaluates business functions. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.