Business Administrator II

Job Title

Business Administrator II

Agency

Texas A&M University

Department

Finance - College of Veterinary Medicine

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The Division of Finance advances the teaching, research, and outreach mission of Texas A&M University. We are comprised of three different units serving in a range of administrative areas of Texas A&M. We serve Texas A&M University by:

• Providing outstanding service to our stakeholders
• Facilitating best practices, including ensuring compliance with laws and regulations
• Enabling Texas A&M University to create and maintain a diverse campus and welcoming climate
• Creating a culture of life-long learning and professional development within our Division
• Engaging in responsible stewardship of financial and people resources in a sustainable manner

We invite you to learn more about our division. Please visit us at: https://finance.tamu.edu/index.html

What we want

The Business Administrator II is responsible for managing a full range of business activities for designated customer department, including reviewing and approving business documents and

monitoring, and reporting on accounts and developing, monitoring, and reporting on unit budgets. Providing support to the Department Head, Assistant Dean for Finance and faculty, staff, and

students. Supervising and Leading staff. Collaborating with Assistant Dean and other Team Leaders. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience
• Six years of related experience in general office, accounting, or personnel operations

Required Knowledge, Skills and Abilities:

• Proficient with spreadsheets and word processing
• Ability to prioritize and work cooperatively with others
• Excellent customer service skills
• Excellent interpersonal and communication skills
• Planning and Organization skills

Preferred Education and Experience:

• FAMIS, CANOPY, IPayments, AggieBuy, Maestro and Concur Experience
• Experience in University Grant Management
• Supervisory Experience
• Experience with university budgeting
• Experience leading teams and setting goal

Responsibilities:

BUSINESS PROCESSES - Serves as the business office manager for the Department and disseminates business information. Establishes, implements, monitors, and audits unit business procedures. Manages signature

authority on all financial documents. Serves as a signer of vouchers and requisitions. Reviews and approves account reconciliations of unit accounts. Performs analyses of resource allocations and

operating fund requirements. Familiar with accounts, such as allowable expenses, appropriate approvers on accounts, expiration and purpose of funds. Manages financial transactions of the unit,

including assigning costs to appropriate accounts and projects. Develops annual University budget documents for approval. Monitors operating expenditures and makes projections. Prepares and

analyzes business reports. Develops complex administrative, financial, and statistical analyses and summary reports. Manages allocations and reporting. Manages and plans annual fiscal year closing

activities. Responsible for coordinating with Payroll/HR Team on human resources and payroll administration. Approves payroll documents. Works with Research Support Administrator and faculty

to ensure time and effort is reported correctly and correct source of funding is used on payroll. Reviews offers of employment for the unit.

SUPERVISORY - Responsible for processes and rules of compliance within the team. Trains staff on new and existing business procedures. Maintains knowledge of System policies, University rules, and SAPs.

Participates in the hiring and training of subordinate business staff and student workers. Disseminates business information and communicates with employees regarding personnel policies and

procedures. Responsible for determining needs for, developing, and implementing employee training and development programs. Manages routine personnel activities of staff including employee

professional development opportunities, conducting employee evaluations, and employee promotions/raises/disciplinary actions. Develops and approves schedules, priorities and standards for

achieving goals. Identifies cross training opportunities for staff members. Supervise staff and resolves staff conflicts. Handles Protected Health Information (PHI) as defined by HIPPA regulations.

Handles PHI in accordance with A&M system policy and is further required to complete HIPPA training as a condition of employment, within a reasonable timeframe after the individual’s employment,

and on as-needed basis thereafter.

TEAM LEADER - Resolves complex financial problems for the unit. Collaborates with the Assistant Dean and other Team Leaders. Assists with mentoring and training other Team Leaders. Acts as Team Leader for

other units on a temporary basis as needed. Develops administrative financial and statistical analyses and reports. Represents the unit on college committees. Serves as a liaison with the Financial

Management Operations Department. Advises the Assistant Dean as needed. Responsible for bringing forward concerns such as staffing, processes, information flows, and funding to the Assistant

Dean for Finance. Participates in weekly meetings with the Assistant Dean and bi-weekly Team Leader meetings. Provides account information such as balances and funds availability/expiration to

customers (includes department head). Meets regularly with the Department Head of the unit they serve. Provides the amount of uncommitted, recurring, and one-time funds. Maintains a list of

Department’s financial commitments, as well as, a list of commitments to the department. Maintains a list of vacant faculty positions where salary funds are held by the Dean’s Office. Advises the

Department Head on balances and appropriate use of Departmental funds as well as funds held by the Departmental faculty. Provides prompt and courteous support and information to all faculty,

staff, and students with particular focus on those belonging in the Department they serve. Coordinates and evaluates business functions. Responsible for maintaining cordial and supportive

relationships with all colleagues to include fostering an inclusive and welcoming working environment.

GRANT/ACCOUNT ADMINISTRATION - Serves as the unit resource in partnership with the Research Support Administrator to principal investigators for grant development, administration, and reporting.

Instructions to Applicants: Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.