Business Administrator II

Position Title:
Business Administrator II

Job Group:
Professional & Scientific

Required Minimum Qualifications:
Bachelor’s degree and 2 years of related experience

Preferred Qualifications:
• Experience managing contractors, including recruitment, evaluation, and financial management.
• Experience handling financial processes such as invoicing, transaction reconciliation, and budget management.
• Experience in regulatory reporting and compliance.
• Experience managing multiple projects simultaneously including planning, execution, and monitoring.
• Experience with Salesforce and Workday.
• Experience with Microsoft Office, particularly Excel.

Job Description:

The Center for Industrial Research and Service (CIRAS) at Iowa State University, is seeking qualified candidates for a Business Administrator.

The Business Administrator position is a multifaceted role that involves third-party process management, financial management, and regulatory reporting. Responsible for managing third-party contractors, handling the invoicing processes, and ensuring compliance with federal program requirements, this position requires a blend of financial acumen, project management skills, and strong communication abilities. This role is vital for the smooth operation of CIRAS and contributes significantly to the efficiency and effectiveness of the work of the Center.

The ideal candidate will have a background in financial management, contract administration, and project management. Critical skills for success include excellent attention to detail, problem-solving, and the ability to handle multiple projects simultaneously. All staff members are expected to maintain the highest standards of integrity and ethical behavior.

This is a fixed term position, with potential for renewal. Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.  

Example of Duties

• Establishes financial and operational systems to monitor, control, and verify expenditures and carry out financial analysis.

• Reviews and reconciles transactions for required documentation, allowability and appropriateness, and necessary corrections for non-approved transactions.

• Manages overall invoicing process for customers/clients in Salesforce.

• Manages the regulatory reporting of programmatic metrics to Federal sponsors.

• Responsible for the development, procedures, and management of the CIRAS third party process, including leading third party request for proposals (RFP) process.

• Identifies, recruits, manages, and evaluates third party contractors in the performance of established projects and fulfillment of agreed scope of work and budget.

Leveling Guidelines

• Intermediate-level position with solid professional and/or technical skills working under general supervision to achieve goals

• Applies broad, working knowledge of the principles of the field to moderately complex, difficult, and varied problems and issues

• Exercises judgment within defined procedures and practices to determine appropriate action and resolve problems

• Responds to a broad range of inquiries and requests

• May provide training and/or direction to lower-level staff

• May lead projects of moderate scope and complexity

• Provides guidance to students

Appointment Type:
Regular with Term Appointment (Fixed Term)

Proposed End Date or Length of Term:

June 30, 2025

Number of Months Employed Per Year:
12 Month Work Period

Time Type:
Full time

Pay Grade:
PS808

Application Instructions:
To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email [email protected] or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State University is committed to fostering a workplace of belonging, where diversity is celebrated and equity is a core value. Our Iowa State Employees enjoy comprehensive health and work life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program • This job may also be eligible for flexible work schedules and flexible workplace options that may include flexible working hours and a hybrid working environment.

Original Posting Date:
January 24, 2024

Posting Close Date:
February 4, 2024

Job Requisition Number:
R13864