Clinical Business Administrator I

Job Title

Clinical Business Administrator I

Agency

Texas A&M University Health Science Center

Department

Clinic Str Finance Centralized

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Business Administrator I, under the direction of the Director, manages financial activity for the School of Nursing’s clinical activities and provides a full range of clinic business service activities including reviewing and approving business documents and developing, monitoring, and reporting accounts, budgets and other quantitative data.  Assists in the resolution of complicated, highly sensitive and confidential matters to maintain continuity and performance of clinic business services activity. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Resume and Cover Letter: Submitting a cover letter and resume attached to the application will assist us in our review. You may attach the files during the application process.

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate and will be required to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place. 

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience

• Five years of related experience in general office, accounting, or personnel operations

Required Knowledge, Skills, and Abilities:

• Ability to multi-task and work cooperatively with others

• Knowledge of word processing, spreadsheet, and database applications

• Interpersonal and communication skills

• Planning and organizational skills

Preferred Experience:

• Experience working in a higher education or clinical environment

• Experience with Electronic Health Record software

• Experience in managing accounting or clinical operations

Preferred Knowledge, Skills and Abilities:

• Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP)

• Strong verbal and written communication skills

• Ability to work independently once given a project

• Ability to apply rules and regulations in a complex environment

• Strong decision-making skills and able to perform standard and ad hoc data analysis

Responsibilities:

Financial & Business Support

• Assists with the management of financial transactions, including assigning costs to appropriate accounts

• Prepares and analyzes business reports

• Oversees and directs annual clinic fiscal closing activities

• Records daily clinical deposits into iPayments

• Monitors and controls clinic expenditure plans within budget guidelines and makes projections.

• Plans, develops, implements, coordinates, and monitors clinic business services day-to-day financial activities

• Interpret system policies and regulation

• Advises faculty and staff concerning administrative and fiscal procedures

• Develops and provides best practices from across campus with customers to maximize opportunities for shared services, efficiencies, or economies of scale

• Produces and reviews monthly financial reports for each clinic services activities to monitor account activity, budget to actuals and ensure appropriate use of funds

• Monitors clinical activity including budgets, balances, trends, one-time initiatives, reporting needs, and special projects, programs, and/or needs

• Recommends, reviews, and creates documents relating to budgets, corrections, and payroll allocations (e.g. DBRs, DCRs, Payroll cost allocations, and PCTs)

• Serves as point of contact for all matters concerning clinical financial activity for the school

• Prepares monthly invoices for contracted clinical professional services and maintains contract database ensuring contracts are renewed/reviewed in a timely manner

• Assists with the management of financial activities of the unit, including assigning costs to appropriate accounts

• Resolves operational and procedural financial problems related to clinical activity

• Manages maintenance of business files

• Assists Director, Assistant Deans and Associate Deans in developing and maintaining policies, procedures and protocols of clinical and administrative staff

Data Analysis

• Performs standard and ad hoc data analysis for financial and clinical activity

• Presents data and provides recommendations to school leadership

• Coordinates/participates in response to accreditation surveys

• Coordinates/participates in response to relevant data requests

Budgeting

• Participates in annual budget process working with the School’s finance team to develop proposed clinical budgets for new year

• Develops pro forma for new initiatives and develop annual budget presentations

• Assist with budget development for grant proposals relating to proposed clinic activities

Business Management

• Manages cash handling activities and unit capital equipment purchasing

• May serves as accountability property officer

• Manages maintenance of business files

• Assists in the resolution of complicated, highly sensitive, and confidential administrative matters; serves as communication liaison to physicians, staff, patients and outside entities to assist in coordination of business activities

• Performs other duties as assigned

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.