Business Administrator, Administration & Finance

Job Description Summary

Reporting to the Director of Divisional Initiatives and Business Management, the Business Administrator, Administration & Finance, supports the Division of Administration & Finance across a range of responsibilities.

Essential Duties:  This position works closely with the Director of Divisional Initiatives and Business Management and with the Vice President and Chief Financial Officer / Treasurer (VPF) on a wide variety of administrative and important initiatives in the Office of the VPF and across the division. Essential functions include:

• Partners closely with the Director and the VPF to prepare for meetings and presentations and create presentation materials.  Develops reports and presentations to present to the president, cabinet, trustees, and other constituencies.

• Supports special projects and division wide initiatives.  Organizes meetings and events for the VPF and the division.

• As a key member of the Director’s team, assists the Director with distributing work across the team and oversees select divisional processes that the Business Operations Assistant works on, such as onboarding and offboarding processes.

• Communications duties may include the design and creation of internal communications vehicles for the division such as newsletters, dashboards, and website maintenance.  Will be responsible for creating and maintaining the Office of the VPF website and policy landing page.

• Supports policy development and dissemination by collaborating with the Director to develop, implement and promote policies, procedures, and guidelines related to the division.

• Assists with the creation of and monitoring of department budgets; specifically acting as the cost center manager for several areas including the Office of the VPF, the Office of the President, and the Trustees.  Assists other VPs at the direction of the Director and VPF. 

• Supports the development, utilization, and advancement of operational and performance metrics, identifies streamlining and efficiency opportunities across all units within the division, and embraces a continuous improvement model.

• Other duties as assigned.

Minimum Qualifications:

• Bachelor’s degree and a minimum of 4 years administrative and/or financial experience in a fast-paced, complex office environment.

• Advanced proficiency in Microsoft Word, Excel and PowerPoint.

• Previous experience managing budgets and operational resources is necessary.

• Demonstrated ability to relate to individuals at all levels with poise and diplomacy; ability to triage and set priorities, perform multiple tasks simultaneously, maintain confidentiality of sensitive and confidential information, meet tight deadlines, and work under pressure.

• Demonstrated ability to take initiative, organize, prioritize and manage conflicting goals and agendas. Dedicated team player with strong customer service orientation.

• Strong written and verbal communications skills.

Preferred Qualifications:

• Previous experience in project management preferred.

Work Environment

• Typical office setting with extensive sitting and computer work.

• Ability to travel around campus for meetings and work-related events.

• Possibility of work from home on average 2 day(s) per week.

Bentley University requires references checks and may conduct other pre-employment screening.

DIVERSITY STATEMENT

Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.

Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.