Building Manager

25-Jan-2024

Faculty of Arts and Sciences

64874BR

Job Summary

The Office of Physical Resources & Planning (OPRP) provides complete and integrated planning and design services, construction management, and building renewal, maintenance and operations management to maintain the physical resources of the Faculty of Arts & Sciences (FAS) campus.

The Building Manager position is responsible for building management of 7+ FAS buildings, comprised of administrative and classroom buildings located in and around Harvard Yard.

Position Description

• Manages and oversees all aspects of building operations to ensure that the highest quality service is provided in support of the Academic Mission of the Faculty of Arts and Sciences.
• Supervise contractors/vendors including maintenance, security and custodial staff and as assigned by supervisor.
• Assists supervisor to establish and oversee processes needed for maintenance, emergency repairs, safety program and renovations. Inputs and tracks work orders via web-based system.
• Daily review of computer-based HVAC and access control systems, monitors safety compliance, coordinates inspections and ensures compliance with codes and regulations.
• Analyze, plan, schedule & manage multiple projects and renovations, including small - mid size capital projects up to $800,000. Collaborate with and support Project Managers working on larger capital projects as needed.
• Works with Harvard Environmental Health and Safety to ensure facilities and engineering control safety systems are optimized to reduce safety risks.
• Serves as the building contact with University Departments including Registrar's Office, Police and Security, Campus Services, Planning, Harvard University IT (HUIT), the Division of Continuing Education (DCE), Commencement, and Accessible Education Office.
• Works closely with OPRP and Harvard University Office for Sustainability staff to implement best operations and maintenance practices, and to actively participate in FAS greenhouse gas and energy reduction efforts and goals for the facilities. 
• Works closely with Department Administrators, Faculty, Deans and other departmental staff.
• Responsible for developing and tracking annual building operations budgets, and management of long-term maintenance planning database.
• Works closely with Registrar's office and Dean of Students office to coordinate student group activities.
• Responds to emergency situations as appropriate during both working and off-hours.
• Performs other related tasks as required

Basic Qualifications

• 5+ years' experience in the management of physical facilities, including vendor and/or staff supervision experience.
• Advanced education and/or technical training beyond high school.

Additional Qualifications and Skills

• Ability to communicate effectively with students, faculty and senior administrators.
• Experience managing technically sophisticated facilities.
• Diplomacy, negotiation, and consensus-building skills.
• Computer-savvy

Physical Requirements

Ability to lift up to 30 pounds, perform frequent physical activity, including walking throughout buildings including stairways, mechanical rooms and roofs of various buildings on campus. 

Working Conditions

During emergency situations and severe inclement weather this position is designated as essential and critical to the operations of the FAS.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Additional Information

We encourage applicants to submit a cover letter and resume.

We regret that we are unable to provide visa sponsorship for this position.

All formal offers will be made by FAS Human Resources.

Work Format Details

This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Department Office Location

USA - MA - Cambridge

Job Code

329057 Facilities & Oper Manager

Sub-Unit

Administration and Finance

Department

Office of Physical Resources and Planning

Union

00 - Non Union, Exempt or Temporary

Pre-Employment Screening

Criminal, Identity

Schedule

Monday - Friday, 8 -4

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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