BUDGET/FISCAL ANALYST

Updated: over 1 year ago
Location: Seattle, WASHINGTON
Deadline: 26 Oct 2022

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. 

This position is responsible for designing, developing, evaluating and interpreting financial information systems and budget/fiscal policies and procedures for Oto-HNS management staff. This position provides operating or capital budget analyses and prepares/analyzes fiscal and narrative reports for use in developing institutional budgets, allotments, and redistribution/fund requests. In addition, this position provides complex technical fiscal analysis and financial reporting including planning, interpreting and review of a fiscal operation involving an overlap or combination of disciplines to achieve the strategic goals of the organization.

RESPONSIBILITIES:

Payroll: 25%

• Under general direction, oversee for total payroll function for faculty, staff, fellows and residents in OTO-HNS.
• Interpret and understand complex academic medical faculty compensation principles and practices; take appropriate payroll related action on principles; provide narrative on rational for decisions; inform and document clear policies and procedures.
• Work with departmental HR Manager, process new hires; extend, change, separate and terminate appointments and budget distributions.
• Work directly with Principal Investigators, monitor personnel salary distributions/costing allocations and appointment start/end dates.
• Consult with the Dean’s office and the ISC to resolve payroll problems.
• Analyze payroll process and implement procedures to streamline processes and increase efficiencies.
• Responsible for Leave and Time Reporting for staff in the department.
• Administer retroactive salary transfers within the University financial system.
• Assist staff with questions regarding benefits, leave and related topics that may affect pay status.
• Ensure procedural compliance, accuracy, and that deadlines are met.

Finance/Budget Reconciliation: 25%

• Under the direction of the Assoc. Director create and establish best practice reconciliation processes for grant and operating budgets; reconcile monthly budget reports following Department and University policy
• Analyze and conduct comparisons of actual performance with budgeted/planned objectives, research variances, identify potential corrective actions.
• Ensure accurate allocations and charges to proper budgets and object codes; ensure appropriate taxes were issued to purchases; perform Procard and CTA reconciliations – investigate/resolve any discrepancies as necessary.
• Assist in monthly departmental clinical and research report generation/distribution
• Provide backup support of research effort reporting (GCCR and eFEC reports).
• Process expense reimbursement for faculty, staff and trainees
• Exercises sound judgement to make fiscal determinations compliant with UW and Department policies and procedures.

Financial Reporting and Analysis: 25%

• Design, develop, evaluate and interpret financial information and budget fiscal policies and procedures for the management of OTO-HNS programs.
• Prepare analyses and audit program plans and budget requests; evaluating financial alternatives and recommending appropriate action.
• Develop, analyze and present financial reports for department operational budgets including state, clinical, gift, grants, contracts, cost center and/or self-sustaining accounts.
• Consult with funding agencies to resolve problems; advise and assist faculty and staff regarding budgetary policies and procedures
• Under the direction of the Associate Director conduct various analyses and modeling involving fiscal/budget data; develop long-term planning documents in support of the strategic goals; integrate and align activities with organizational direction/mission; participate in the planning of new programs by conducting analysis of unit needs and resources and making expense/revenue projections.

Purchasing/Travel: 20%

• Process travel reimbursements for research faculty/staff; ensure compliance with state and institutional regulations and procedures.
• Perform Procard and CTA reconciliations – investigate/resolve any discrepancies as necessary.
• Serve as fiscal resource to assess and determine best mechanisms for acquisition of products/services to meet department needs.
• Work with PI’s and in collaboration with the fiscal team, review purchases for expiring budgets to assure timely purchasing and receipt of goods or services.
• Maintain an in-depth understanding of GCA budget setup process, including food and alcohol policies, grant control flags and object codes.
• Place orders, check order status and resolve problems:
• Perform online purchasing functions
• Prepare, track and route purchasing documents for departmental budget reconciliation
• Process returns and obtain applicable documentation
• Oversee and manage department equipment inventory.

Process Improvement and Other Projects: 5%

• Under general direction, with the Department Associate Director and other key stakeholders, participate in process improvement initiatives related to finance and payroll functions within the department.
• Develop, modify and maintain multiple record keeping and reporting systems for varied and complex sources of funding; develop procedures for implementation, execution, control and review/audit of fiscal operations.
• Interact with University, School of Medicine and funding agency staff to exchange information or confer on technical questions related to grants and other departmental budgets.
• May direct the work of others;
• May interact with other state agency staff to exchange information or confer on technical questions;
• Perform related duties as required.

MINIMUM REQUIREMENTS:

A Bachelor's Degree with major study in accounting, business administration, or related field and two years of work experience as a Fiscal Specialist, or equivalent combination of education/experience.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

DESIRED EXPERIENCE
• Excellent written and verbal communication skills
• Demonstrated organizational and prioritization skills
• Proficiency with Microsoft office software
• Proficiency using Microsoft Excel Pivot table functionality
• Experience using Workday or similar HCM software
As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.



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