BLANK AST 3 (Purchasing/Accounts Payable Assistant)

The UC Davis Genome Center in the College of Biological Sciences coordinates interdisciplinary research in the areas of genomics, metabolomics, proteomics and bioinformatics, and is involved in the training of undergraduate students, graduate students and postdoctoral scholars. Genome Center faculty maintain appointments in various departments within the Colleges of Agriculture and Environmental Sciences, Biological Sciences, and Engineering, the Division of Mathematics and Physical Sciences, the School of Medicine and the School of Veterinary Medicine.

Under supervision of the Assistant Director, Administration, serve as a Genome Center department purchaser and Core billing processor.

Responsible for procurement of scientific equipment, computers, laboratory, and office supplies. Process accounts payable in coordination with the Campus SSC (APIS). Reconcile orders and packing slips, and associated filing of documents.

Process billing, accounts receivable, and collections for the six Genome Center research service Core Facilities. Provide customer service to Core customers, both on- and off-campus.

Assist in processing travel and entertainment reimbursements, and with miscellaneous administrative duties, including light human resources work.

THIS POSITION IS EXPECTED TO BE PRIMARILY ONSITE IN THE UC DAVIS GENOME AND BIOMEDICAL SCIENCES FACILITY BUILDING.

Position Information

PHYSICAL DEMANDS

• Mental Demands: Analytical and Problem Solving - Constantly, Confidentiality - Constantly, Constant Interruptions - Constantly, Customer Contact - Frequently, Detailed Work - Constantly, Language - Frequently, Math - Occasionally, Multiple Concurrent Tasks - Constantly, Reasoning - Occasionally, Verbal Communication - Constantly, Written Communication - Frequently
• Physical Demands: Attendance - Constantly, Sitting - Constantly, Speaking - Frequently, Talk or Hear - Frequently
• Lifting Requirements: Up to 25 Pounds (Light) - Occasionally
• Visual Acuity Requirements: Close Visual Acuity (e.g., viewing a computer screen; using measurement devices) - Constantly
• Noise Conditions: Moderate Noise Conditions - Constantly, Ability to Adjust Focus - Frequently
• Equipment Used to Perform the Duties: Calculator - Occasionally, Computer and Peripheral Equipment - Constantly, Copier - Occasionally, Telephone - Occasionally
• Additional Equipment Used to Perform the Duties: Wear mask during COVID era.

WORK ENVIRONMENT

·       The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

·       Experience in operating computers and associated peripherals and MS Word, MS Excel and MS Outlook.

Minimum Knowledge, Skills, and Abilities (KSA):

·       Interpersonal and communication skills to effectively interact with a diverse population and to research, secure, and/or provide information to clarify situations and/or resolve problems.

·       Organizational skills to work with changing priorities and demanding workload and to use independent judgment to make logical decisions.

·       Knowledge to interpret and comprehend Genome Center, CBS and campus policies and procedures.

·       Skills to perform mathematical calculations.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:   

·       Experience with purchasing, accounts payable and Aggie Travel.

·       Experience using automated billing software.

·       Experience arranging travel and processing travel/entertainment reimbursements.

·       Experience formulating and executing new policies and procedures that streamline processes and improve compliance.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.

As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected .

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.