BLANK AST 3 (Business Office Assistant)

Department Purpose

The Phoenix Cluster provides administrative support for instructional and research activities in the Departments of Plant Pathology, and Entomology and Nematology within the College of Agricultural and Environmental Sciences. There are approximately ~45 PIs and ~24 administrative cluster staff with over 500 employees in the departments.

Under supervision of the Business Office Supervisor provide administrative support to faculty, staff and students in the Phoenix Cluster with full travel arrangements, travel and entertainment reimbursements, purchasing, processing billing transactions, accounts payable and receivable, equipment inventory and key control. This position is an essential position and may be required to be on campus up to 100% of the position’s work schedule during times of reduced or suspended operations.

Position Information

PHYSICAL DEMANDS

• Sit at computer video display. 
• Enter and retrieve information using computer keyboard and mouse for extended periods. 
• Lift and move office equipment/supplies weighing up to 30 lbs.

WORK ENVIRONMENT

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

https://ucdavispolicy.ellucid.com/documents/view/271

• Work occasional overtime to meet project deadlines or operational needs.
• Work in a busy office with constant interruptions, conversations and ringing phone lines.
• Employee is personally responsible for following health and safety guidelines/instructions.

QUALIFICATIONS

Required:

Minimum Education/Experience     

• Experience processing travel arrangements, monitoring travel activity and expenses; purchasing equipment and lab supplies.

• Experience with accounts payable/receivable. Working with invoices, monthly reconciliation of purchases.

• Experience providing customer service and administrative support in a busy academic office setting.

• Knowledge of and experience with key control and inventory procedures and the skills to establish and maintain key control logs to insure accountability.

Minimum Knowledge, Skills, and Abilities (KSA)

• Computer skills using software programs such as word processing, spreadsheets, accounting, database management programs and travel.

Preferred:

Preferred Education/Experience

• Knowledge and experience with UC and department equipment management and inventory policies and procedures, knowledge of the CAMS portion of DaFIS, and ability to properly inventory the assigned equipment.

Preferred Knowledge, Skills, and Abilities (KSA)

• Knowledge of UC policies and procedures related to purchasing, and travel and entertainment.

• Be able to interpret and apply policies and procedures related to purchasing, accounts payable, travel, and entertainment.

• Skills to organize work effectively to achieve timely progress on multiple simultaneous projects meet deadlines and maintain a high level of productivity.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks. 

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected . The University of California, Davis is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. 

For the University of California’s Affirmative Action Policy please visit:  https://policy.ucop.edu/doc/4010393/PPSM-20 .  

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination .