BLANK AST 3 (Accounts Payable Coordinator)

Under the direction of the Accounts Payable Supervisor, prepare and process payments to vendors. Monitor purchase order activity for compliance. Validate ledgers monthly for compliance and determine the validity of charges/credits. Review G/L for purchasing activity ensuring commodities and accounts are charged and purchased correctly. Audit invoices to pay maintenance and service agreements.

Position Information

PHYSICAL DEMANDS

• Work on a computer terminal throughout the workday.

WORK ENVIRONMENT

• Work overtime to meet business needs.
• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
   

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

• Experience in accounting and account payable.
• Experience using automated financial systems to process and validate accounts payable actions including generating invoices, agreement, and receipts.

Minimum Knowledge, Skills, and Abilities (KSA):

• Knowledge of policies and procedures related to accounting, business contracts and purchasing.
• Skills to record, analyze and verify financial expenditures and research and secure information to resolve purchasing problems.
• Interpersonal and communication skills to work with diverse constituents including campus administrators, donors, faculty, staff, student and non-University individuals.
• Customer service skills to exercise diplomacy in dealing with others and to resolve potential problems and discrepancies. Time management and organizational skills.
• Skills in software use such as Word, Excel, email, Internet Explorer, Outlook, etc. Math skills to add, subtract, multiply, divide, and calculate percentages to accurately process transactions. Skills in record keeping and filing. Proofreading and editing skills.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:   

• Experience with UCD on-line systems such as DaFIS.

Preferred Knowledge, Skills, and Abilities (KSA):

• Knowledge of University and departmental policies, procedures, practices and protocols, including UC ethical requirements.
• Knowledge of university forms, policies and procedures in the areas of general accounting, self-supporting units, accounts receivable, purchasing, and invoicing.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks. 

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan  and strategic vision  for research and education, and our latest efforts to outgrow the expected . The University of California, Davis is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. 

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20 . 

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination .