Belk Center Business Services Coordinator

North Carolina State University, United States

Updated: about 1 month ago
Location: Raleigh, NORTH CAROLINA
Deadline: ;

Posting Details
Job Posting Information


Posting Number PG193889SP
Internal Recruitment No
Working Title Belk Center Business Services Coordinator
Anticipated Hiring Range Commensurate with experience ($44,784 - $49,262)
Work Schedule M-F, 8:30 am - 4:30 pm. Hybrid schedule is available at the discretion of the supervisor.
Job Location Raleigh, North Carolina
Department Belk Center for Community College Leadership and Research
About the Department
About the Belk Center
For more than 60 years, NC State’s College of Education has supported and advanced community colleges across the state. Building upon the pioneering work of W. Dallas Herring and Ed Boone, we have strengthened our efforts to support all 58 colleges in the North Carolina Community College System by developing a national model and a pipeline of talented N.C. community college leaders – ultimately strengthening North Carolina’s economic vitality.
In recent years, like many other states across the country, North Carolina has been challenged with a leadership shortage in the community college system. But, thanks to generous funding from the John M. Belk Endowment, the Belk Center for Community College Leadership and Research will continue to serve North Carolina’s community colleges by creating tools, convening leaders, and catalyzing social and economic mobility for learners – creating stronger, more resilient communities.
About the NC State College of Education
As one of the nation’s top-ranked public colleges of education, NC State’s College of Education leads the way in North Carolina in preparing extraordinary educators, conducting transformational research, and engaging communities where they are to improve the educational outcomes of all learners and advance the greater good.
The college’s faculty are widely recognized thought leaders who use their research to transform the practice of teaching, learning, and leading. They have particular strengths in improving technology-enhanced learning and teaching; fostering community-based learning and PK-16 partnerships; and innovating leadership and workforce development, educational policy, and evaluation. About two-thirds of the faculty are grant-active. They are engaged in over 160 active projects totaling more than $115 million with a three-year average of $26 million in grants awarded, making them the most productive in terms of research activity compared with other colleges of education in North Carolina and among the Top 5% in the nation. In FY22, the college’s research expenditures exceeded $15.9 million.
The college has over 1,800 students studying across five graduate certificates, seven undergraduate majors, two undergraduate minors, 13 master’s degrees, three Ph.D., and two Ed.D. programs housed in three academic departments: Educational Leadership, Policy, and Human Development; Science, Technology, Engineering, and Mathematics Education; and Teacher Education and Learning Sciences, with approximately 130 tenure-track and professional-track faculty, 110 support and professional staff, and about 160 graduate and teaching assistants. The College of Education is also home to the Belk Center for Community College Leadership and Research and the Friday Institute for Educational Innovation.
The college has over 17,000 living alumni, with over 5,000 working in public schools in North Carolina. Those who are teachers rate the highest in effectiveness on surveys of school employers in North Carolina.
NC State promotes an integrated approach to problem-solving that transforms lives and provides leadership for social, economic, and technological development across North Carolina and around the world. NC State’s land grant mission of teaching, research, and service is dedicated to the service of North Carolina and its people. Applicants are encouraged to review the institution’s mission, vision, and strategic plan, and consider how their background, interest, and experience would enable them to support the university.
Essential Job Duties
The Business Services Coordinator administers and performs a variety of fiscal, HR, programmatic and administrative functions for the center. The position reports to the Director of Finance and Human Resources. The Business Services Coordinator will also support center operations by providing program support, ordering supplies, and serving as the point of contact for reporting computer and other technology issues. 
Overall, the Business Services Coordinator plays an integral part in maintaining efficient operations and compliance within the center, and will have an opportunity to work in a collaborative environment that allows for professional growth and promotes a fulfilling work culture
Below are a few key responsibilities in the primary functional areas of this position.
Financial Management
  • Initiates financial transactions including voucher payments, purchase order payments, reimbursements, interdepartmental transactions, and other related financial actions
  • Facilitates MarketPlace and Purchase Card orders
  • Reconciles travel expenses
  • Creates invoices for external customers and monitors accounts receivable actions to ensure timely collection of payments
  • Maintains grant files, including set up and destroy list
  • Orders office supplies, equipment and other needs of the centerHelps to ensure compliance through the interpretation of policies, rules and regulations
  • Works closely with the Director of Finance and HR to monitor financial transactions for appropriate and allowable budget spending per university guidelines and business practices
  • Liaise with CED business office and other campus community partners to ensure compliance with university business practices


Human Resources (Business and Records Administration)
  • Processes hire actions in the Human Resources Information System (HRIS)
  • Handles personnel actions to include the initiation of job action requests (JAR), employment authorizations (I-9 documentation and Visas), process offer letters, other onboarding-related actions
  • Processes employee changes, separations, and transfers and employment actions in HRIS, to include position and payroll specifications, contracts and change notifications
  • Helps to maintain personnel record management

Center Operations and Support (Planning and Organizing Work)
  • Serves as the center’s on-site building liaison to address any issues that may arise in the suite space, and serve as the point of contact for processing surplus supply requests.
  • Serves as alternate LanTech support and reports any computer issues that may arise

Join us in making a meaningful difference in the Belk Center’s success and shaping the future of education.
You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/ ) and learn more about what makes NC State the best place to learn and work for everyone.
Other Responsibilities
  • Additional duties may be assigned related to financial/budgetary matters, program and center operations support.
  • Attend Financial, HR and other business-related meetings

Qualifications


Minimum Experience/Education
Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
  • Demonstrated commitment to best practices in all business operations. Strong financial and accounting management experience with the ability to effectively process and monitor financial transactions
  • Experience working with PeopleSoft Financials, PeopleSoft HR, and PeopleAdmin systems or comparable programs, Generally Accepted Accounting Principles (GAAP)
  • Working knowledge and experience processing a variety of transactions in PeopleSoft Financials, to include voucher payments, procurement card administration, travel system actions, etc.
  • Experience with accounting, specifically sponsored projects
  • Familiarity and experience with post-award financial processes and research administration.
  • Strong skills regarding technology systems and the use of different platforms to support the center’s operations in finance and human resources
  • Ability to make decisions independently, exercise judgment, discretion and initiative in interpretation of a wide range of administrative policies and procedures.
  • Proven ability to maintain attention to detail, prioritize, and handle confidential matters accurately and discretely. Follow up with campus partners is essential.
  • Exceptional customer service and oral and written communication skills. Ability to establish and maintain effective working relationships with staff, university partners, external partners, and the general public
Preferred Qualifications
  • Demonstrated understanding and application of university policies, procedures, and regulations.
  • Knowledge of UNC System and/or NC State community, processes, and protocols.
  • Proficiency with Microsoft Office (particularly Word and Excel); Google Workspace, particularly Gmail and Google Drive (especially Docs and Sheets).
Required License or Certification
N/A
Valid NC Driver's License required No
Commercial Driver's License Required? No

Recruitment Dates and Special Instructions


Job Open Date 03/08/2024
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 03/15/2024
Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Please include a resume and cover letter as a part of your application.

Position Details


Position Number 00110577
Position Type SHRA
Position Classification Band Title Business Services Coordinator
Position Classification Band Level Journey
Position Classification Salary Range $ 34,280 - $ 63,478
Salary Grade Equivalency GN07
Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Non Mandatory - Emergency Event
Time Limited Position No
Time-Limited Appointment Length (if applicable)
Department Id 134001 - Belk Center for Community College Leadership and Research
AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] .
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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