BASW & PhD Program Assistant

Updated: 5 months ago

BASW & PhD Program Assistant
Social Work-Academic Programs - Pennsylvania-Pittsburgh - (23007024)
 Manages all aspects of graduate and/or undergraduate academic administrative matters. Monitors degree completion progress and keeps accurate records. Performs administrative, advisory, and editorial duties. Manages the department admission process, assists with attracting prospective students, and processes student financial appointments.
 The School of Social Work at Pitt is consistently ranked among the top schools of social work in the nation. The School is known for its strong educational programs at the BASW, MSW, and PhD levels and national leadership on race and social problems, child welfare, and health and mental health. The social work values of the School permeate into its operations as well. Our devotion to diversity begins with our staff and faculty who bring a wide variety of experiences to our classrooms and our offices. Our excellent leadership and supervisors are people-focused, communicative, and supportive of your professional development – funding is set aside to help employees pay for development opportunities (training seminars, conferences, etc.). The BASW and PhD Program Administrator is primary contact for all admitted students, serving as a resource to the student body and as an assistant to the Director. The BASW and PhD Program Administrator will assist with special projects and programs with the student services, such as orientation, graduation, and other student-centered activities. Duties are split between the BASW Program and PhD Program and is based in our Student Services Center. The incumbent is the primary contact for all admitted BASW students, serving as a resource to the student body and as an assistant to the BASW Director. They also oversee all administrative and operational activities for the PhD Program. The incumbent will be part of the student services team, working closely to provide excellent service and assistance to all students in the School of Social Work. Student services team members include: MSW Program Coordinator Field Education Program Coordinator, Manager of Student Records/Registrar, Admissions staff. Duties include, but are not limited to: • Administrative support to Program Directors via Concur, Outlook, meeting coordination, taking meeting minutes, drafting correspondence, etc. • Process financial aid awards • Update student handbooks • Maintain electronic files for students and audit those files, per University Record Retention • Process transfer credits and student files in PeopleSoft • Assist in building collaborative culture within the Student Services Team • Assist in planning student services annual evets such as New Student Orientation, Graduation, Information Sessions, etc. • Conduct Graduation Audit for SW major and minor students • Assist with data collection and reporting • Assist with general recruiting and orientation activities • Maintain master calendar of events for the programs • Other duties as assigned 

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.


The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.


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Assignment Category Full-time regular
Job Classification Staff.Academic Administrator
Job Family Academic & Student Services
Job Sub-Family Academic Services
Campus Pittsburgh
Minimum Education Level Required Bachelor's Degree
Minimum Years of Experience Required 3
Will this position accept substitution in lieu of education or experience?  Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule Monday - Friday, 8:30 a.m. - 5:00 p.m.
Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range $40,000.00 - $45,000.00
Relocation Offered No
Visa Sponsorship Provided No
Background Check For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances Not Applicable
Required Documents Resume, Cover Letter
Optional Documents Not Applicable
Essential Functions Computer work (PeopleSoft, Outlook, Teams, etc.) Administrative support Compliance Communication
Physical Effort Mostly sedentary office work with occasional lifting of items under 25 pounds.

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