Award Set Up Administrator II (Hybrid)

Job Title

Award Set Up Administrator II (Hybrid)

Agency

Texas A&M University

Department

Vice Pres For Research

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Here’s a Glimpse of Day-Day and Your Opportunity to Contribute  

SRS is seeking an Award Set Up Administrator (also called Project Administrator II) who is responsible for independently reviewing, interpreting, and summarizing administrative and financial details of sponsored agreements including award terms and conditions, cost sharing requirements, budgets, sponsor regulations, deliverable requirements and System, state and federal policies and regulations. The position is also responsible for establishing project and account records in the research administration and financial accounting systems as well as preparing and distributing award summary notices to departments and System members. The preferred candidate will have a bachelor’s degree in business administration or related field and experience in pre-award research administration. We seek to hire someone who will support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. The successful candidate will enjoy working as part of a team in a fast-paced environment, providing exceptional customer service in a consultative manner, and will possess excellent communication skills. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity to join our team.

The Department

Sponsored Research Services (SRS) provides research administration services to The Texas A&M University System. We further the research goals of the university by delivering efficient and superior service to members of the Texas A&M System research community. Through our services, SRS teams work with several stakeholders to ensure the success of research projects. To learn more, visit https://vpr.tamu.edu/division-units/sponsored-research-services .

What you need to know

• Due to the nature of this position, a hybrid work arrangement may be available for workplace flexibility.

• We strongly recommend a cover letter and resume be attached to the application.

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• Two years of administrative experience in a higher education or business environment.

Required Knowledge, Skills, and Abilities:

• Excellent critical thinking and analytical capabilities with attention to detail and accuracy.

• Excellent verbal and written communication, organizational, interpersonal, proofreading, and time management skills.

• Ability to apply problem-solving skills to complex problems, prioritize and manage multiple projects, and meet deadlines.

• Ability to work independently and with minimal supervision.

• Ability to multi-task and work cooperatively with others.

Preferred Education and Experience:

• Bachelor’s degree in Business Administration or related field.

• Experience in sponsored research projects management and/or accounting. 

• Experience within the A&M System or other university setting.

• Experience interpreting and monitoring compliance with federal regulations, including OMB Circulars and Code of Federal Regulations, as they pertain to sponsored research.

• Progressively responsible budgeting and/or project administration experience

• Experience using word processing and spreadsheet software. Advanced experience using Word, Excel and FAMIS, and/or Maestro.

Preferred Knowledge, Skills, and Abilities:

• Strong mathematical and comprehension skills.

• Personal or professional experience in working with people of diverse backgrounds.

Preferred Licenses and Certifications:

• Certified Research Administrator.

Responsibilities:

• New Award Establishment  - Independently reviews and interprets award documents after award intake has been completed and summarizes terms and conditions and financial information into the A&M System accounting and research administration systems which includes, but is not limited to: budget, revenue billing requirements, facilities and administrative cost rates, cost-sharing commitments, compliance regulations, reporting requirements, and deliverables. Coordinates with SRS proposal administrators, contract negotiators, project administrators, and accounts receivable with regard to data elements necessary for project and account establishment and modifications.  Acute sense of the importance of deadlines and excellent time management and customer service skills. 

• Process Improvement - Works with a Team Lead to identify process improvements that would be beneficial to the AASET team as well as the organization and members.  Assists in identifying these improvements so they are updated in the training documents for the team. 

• Update Project Records for Modifications - Reviews modified documents received from sponsors.  Ensures proposals are handled and processed as needed for modifications.  Updates the electronic research administration system for all compliance, changes in terms and conditions, cost sharing, and deliverables.  Updates TAMUS financial system to reflect modifications for budget changes.

• Liaison in SRS - Coordinates with SRS proposal administrators, contract negotiators, project administrators and accounts receivable with regard to data elements necessary for project and account establishment and modifications. Performs other duties as assigned.

Why Texas A&M University

Texas A&M University is a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  We are committed to enriching the learning environment for our students, and the working atmosphere for all our employees.  We promote a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .   

Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. In addition, you have access to many benefits and perks, such as:-

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays 
• Up to eight hours of paid sick leave  and at least eight hours of paid vacation  each month
• Automatically enrollment in the Teacher Retirement System of Texas  
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more 
• Educational release time and tuition assistance  for completing a degree while a Texas A&M employee

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.