Athletic Compliance Coordinator

Oregon State University, United States

Updated: 24 days ago
Location: Corvallis, OREGON
Deadline: 05 Apr 2024

Position Details
Position Information


Department Office of the Registrar (XUS)
Position Title Officer-Compliance
Job Title Athletic Compliance Coordinator
Appointment Type Professional Faculty
Job Location Corvallis
Benefits Eligible Full-Time, benefits eligible
Remote or Hybrid option? Yes
Job Summary
The Office of the Registrar is seeking an Athletic Compliance Coordinator. This is a full-time (1.0 FTE), 12-month, professional faculty position.
The Office of the Registrar is an Oregon State University mission-critical unit. We serve as an innovative partner, providing a clear path for student success. Institutional integrity is ensured through our strict adherence to confidentiality. We provide enrollment and instructional services, maintain academic history, and offer support services to students, staff, and faculty. We are able to provide continual outstanding service because of our commitments to excellence, equity, collaboration and innovation. The Office of the Registrar is dedicated to providing a welcoming and inclusive work environment, in which each individual is treated with dignity and respect and is valued for their contribution to student success at Oregon State University.
The Athletic Compliance Coordinator position in the Office of the Registrar is a member of the Compliance Team and reports to the Assistant Registrar – Scheduling & Athletic Compliance. This position is responsible for the coordination of all aspects of initial, transfer and continuing academic eligibility certification, including working with the Directors and Academic Counselors in Academics for Student Athletes, Athletic Compliance and the Offices of Admissions and Financial Aid.
The Athletic Compliance Coordinator serves as the athletic certifying officer and is responsible for ensuring compliance and implementation of academic regulations put forth by the National Collegiate Athletic Association (NCAA) and the Pacific 12 Conference (PAC-12). Collaboration and communication are important aspects of this position to build and maintain strong partnerships across the institution. Success in this position includes attention to detail and the ability to pivot quickly within an ever-changing environment; comfort with ambiguity and flexibility are also important.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
70% MONITORING AND CERTIFICATION OF STUDENT-ATHLETE ACADEMIC ELIGIBILITY
  • Develop and maintain data systems to monitor and certify student-athlete academic eligibility (initial, transfer, continuing).
  • Complete independent quarterly assessment of student-athletes’ progress and percentage-towards-degree, per NCAA academic regulations. Collaborate with Academics for Student Athlete Academic Counselors to compare independent assessment of student-athlete eligibility benchmarks and calculations.
  • Track, evaluate and monitor continuing student-athlete eligibility, including full-time status, degree applicability, progress-toward-degree, and percentage-towards-degree.
  • Build and maintain accurate student-athlete certification cohorts.
  • Ensure accurate record keeping of academic eligibility data, including transfer and end of term certification data.
  • Manage all aspects of the transfer and continuing eligibility certification processes.
  • Perform percentage-towards-degree projections for prospective transfer student-athletes.


20% COLLABORATION AND REPORTING
  • Assist Oregon State University and the NCAA Athletics Compliance Office by ensuring compliance with all University, PAC-12 and NCAA policies and regulations.
  • Collaborate with the Athletics Compliance Office to obtain, enter, and submit accurate data to the APR and GSR data reporting systems.
  • Maintain timely and accurate systems for completing mandated forms, reports, assessments, and audits as required by various agencies (NCAA, etc.).
  • Respond to data queries from Athletics Compliance and the NCAA.
  • Work collaboratively with OSU Academic Advisors to ensure accuracy of student-athlete progress-towards-degree data, which is utilized in certification.
  • Respond to inquiries from ASA, Athletic Compliance, and various campus partners.
  • Respond to questions and requests for information from the Associate Provost and University Registrar, Deputy Registrar/Associate Registrar-Compliance and Assistant Registrar, Scheduling & Athletic Compliance.

5% STAFF DEVELOPMENT
  • Attend regular team and Office meetings. Actively participate in all Office discussions, workshops and retreats. Participate in university or professional organization staff development activities or conferences.

5% OTHER DUTIES AS ASSIGNED
  • Assist with annual commencement related activities and ceremony, as required.
  • Attendance and engagement with OSU-related committees and work groups.
  • On occasion, assist other units within the Office of the Registrar with university programs and activities.
What You Will Need
  • Bachelor’s Degree.
  • Minimum one-year experience working in a higher education student service, academic advising, or athletic compliance office.
  • Two years’ experience managing compliance functions such as athletics, veterans, or degree clearance at an institution of higher education.
  • Experience with a student information system (e.g., Banner, Colleague, Jenzebar).
  • Experience with a degree audit system (e.g., Degree Works, uAchieve, DARS).
  • Ability to analyze complex issues and situations, identify alternative solutions, forecast consequences, and recommend an effective course of action.
  • Effective written and verbal communication skills, including the ability to communicate with administrative management and academic constituencies.
  • A demonstrated commitment to diversity, equity, and inclusion.


This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
  • Demonstrated familiarity and experience with NCAA Division I academic eligibility rules and regulations.
  • Experience working within a NCAA Division I Athletic or Academic for Student-Athletes Department, or as an
  • athletic certifying officer in an Office of the Registrar.
  • Ability to work within an environment where ambiguity and the ability to pivot quickly are commonplace.
Working Conditions / Work Schedule
Typical office environment, 8 AM – 5 PM, Monday through Friday schedule.
Following training and on-boarding, hybrid-remote work program may be available.
Pay Method Salary
Pay Period 1st through the last day of the month
Pay Date Last working day of the month
Recommended Full-Time Salary Range $51,072-$86,904
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/38041

Posting Detail Information


Posting Number P07881UF
Number of Vacancies 1
Anticipated Appointment Begin Date 05/28/2024
Anticipated Appointment End Date
Posting Date 03/15/2024
Full Consideration Date
Closing Date 04/05/2024
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
Starting salary within the salary range will be commensurate with skills, education, and experience.
For additional information please contact:
Sarah Moreno
[email protected]
541-737-0603
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [email protected] .

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