Asst. Director Budget & Finance-FM and Utilities

Details

Posted: 15-Mar-24

Location: La Jolla, California

Salary: Open

Categories:

Financial
Staff/Administrative

Internal Number: 128673

UCSD Layoff from Career Appointment: Apply by 3/18/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 4/3/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which is a combination of working onsite on Campus and Remote.

DESCRIPTION

Reporting to the Director RMP Budget & Finance manage and direct all budget and finance functions for Facilities Management (FM) with an annual budget of approximately $374M, including: Operations & Maintenance of Plant (OMP), Utilities & Sustainability, Self-Supporting Services, Self-Supporting Warehouse, FM Project Management, Deferred Maintenance, External Funding for various projects, Machining and Additive Prototyping Services, Project Quality Management, and Utilities & Sustainability's (U&S) financial portfolio. Deferred Maintenance Financial support also involves oversight of additional historical $68M CIP funding.

Serve as an independent key member of FM/U&S senior leadership teams and second in command to the Director RMP Budget & Finance with authority to act on behalf of the Director in their absence. Exercise independent judgement and authority on matters pertaining to FM/U&S budget, funding, physical resources, personnel, payroll, and other policy issues. As subject matter expert, resolves highly complex financial/budgetary issues with central campus functional areas and outside enterprises.

The incumbent provides high-level professional support in financial planning, analysis, and implementation of critical initiatives and projects that will affect the strategic planning and long-range stability of the organization. Develop short- and long-term business strategies, goals and objectives, implementation strategies affecting all major operations based on organizational and campus objectives and provide guidance to organizational senior leadership in formulation and implementation of their division strategic plans. Develops internal financial policies and procedures, financial forecasting, centralized resource analysis and management, and financial management for all operations within FM.

Responsible for the development and implementation of next-generation financial reporting: blend operational and financial information, customize reporting and presentation, and work operating units to transform data into information. Develop annual budget, direct resources to operate, with responsibility for the management and control of the FM/U&S budget. Make decisions on matters pertaining to budget, funding, physical resources, personnel, payroll, and other policy issues. As chief adviser on resource, business, finance and operational issues will determine resources required to achieve organizational goals and objectives.

Provide leadership and guidance on the development of financial/operational models to be used as the key management tool for programs of significant impact to the UC San Diego Campus. Provides strategic recommendations for the development, interpretation and implementation of policies, procedures and mechanisms to ensure financial accountability and fiduciary responsibilities are met.

Receives assignments in the form of objectives and determines how to use resources to meet schedules and goals. Manages, prepares, administers, and directs control of budget / organization resources. Manages the activities of the financial / resource analyst staff. Reviews and approves recommendations for financial planning and control. Monitors division and department adherence to approved budget. Provides guidance to subordinates to achieve goals in accordance with established policies. Work is reviewed and measured based on meeting objectives and schedules. Follows processes and operational policies in selecting methods and techniques for obtaining solutions. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules.

QUALIFICATIONS

• Comprehensive knowledge of finance and budget policies, practices and systems; budgeting and reporting techniques; fund accounting; human resource planning; accounting and bookkeeping. Proven ability to research, collect, process, validate, and interpret complex financial and budgetary data from diverse sources such as the Governor's Budget, corporate allocations, budget and operating ledger systems, and corporate financial reports.

• In depth ability to use multiple spreadsheet and database software tools to gather information for specialized, complex financial analysis, fiscal management, and financial reports. Advanced computer tech

  
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