Associate Registrar

Department
 

Law Registrar's Office

About the Department
 

The University of Chicago Law School occupies a unique niche among this country's premier law schools. Located on a residential campus in one of America's great cities, UChicago Law offers a rigorous and interdisciplinary professional education that blends the study of law with the humanities, the social sciences, and the natural sciences. Students, faculty, and staff form a small, tightly knit community devoted to the life of the mind. Learning is participatory. UChicago Law does not seek to impose a single viewpoint or style of thought on its students. Instead, our faculty exposes students to contrasting views, confident in students' abilities to choose their own paths.

Job Summary
 

The University of Chicago Law School is seeking an Associate Registrar. The individual in this position reports to the Law School Registrar and provides senior support to students, faculty, and staff in a dynamic, high-volume student academic services department.

Responsibilities

• Responsible for assisting with management of operations and administration of the section including operational policies, practices and procedures, and operations related to registration, exam administration, course catalogs, and course maintenance and scheduling.
• Responsible for grade reporting, overseeing bar certification processes and reporting, evaluating transfer credit, degree audits, and academic advising. 
• Assists Registrar with compiling and verifying student and course data, degree certification, graduation ceremony, course scheduling, data analysis, ABA reporting, and special projects. 
• Helps implement methods to measure department performance, expand professional development opportunities, and ensures that development/improvement programs are in place relating to class management systems and student database. 
• Evaluates current processes and helps develop short- and long-range plans to improve the services of the office.
• Provide guidance and coaching to Assistant Registrars and other student affairs staff reaching out to the Registrar’s office for assistance with complex matters.
• Provides content and data to the Communication department for various Chicago Law publications and the website.
• Represent the Registrar of the Law School if she is unavailable.
• Manages the grading process by ensuring that personnel enter grades in an accurate and timely manner and ensures that grade changes are processed.
• Acts as a resource for student/faculty/staff and answers questions in person, by phone, and via email regarding processes, policies, or errors on enrollment, grading, scheduling, degrees, etc.
• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

• Master's degree.

Experience:

• Five years of progressive administrative experience.
• Three years’ experience as a team lead or supervisor
• Three years of progressively responsible experience in academic administration or a related field
• Experience with student databases and course management systems
• Experience with website and academic catalogs and publications

Preferred Competencies

• Demonstrated competency in administering services and operations in a university environment, including demonstrated skill in problem solving and change management.
• Demonstrated commitment to providing high-quality customer service
• Ability to work in a collaborate results-oriented environment
• Consistently exercise tact, diplomacy, and professionalism
• Evaluate and resolve problems; establish, motivate, and support effective teams to meet objectives
• Manage conflict, and work collaboratively within office and with other university departments and staff.
• Require minimal supervision and use time efficiently. 
• Proven ability to analyze issues and offer practical solutions.
• Experience with PeopleSoft and the University Registrar’s online systems and services.
• Extensive experience in a position that demonstrated advanced competency in direct customer service, problem solving, process improvement or related job knowledge.
• Demonstrated organizational ability, negotiation skills, and work under pressure.
• Experience in identifying and resolving problems in a timely manner.
• Experience working in a university environment and assisting individuals from diverse cultures.

Working Conditions

• Work evenings and weekends as needed, with advance notice.

Application Documents

• Resume/CV (required)
• Cover Letter (required)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Student Affairs & Services

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

COVID-19 Vaccination or Approved Medical or Religious Exemption Required
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Effective October 15, 2021, the University of Chicago requires COVID vaccination for all students, faculty, and staff members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons.
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Department
 

Law Registrar's Office

About the Department
 

The University of Chicago Law School occupies a unique niche among this country's premier law schools. Located on a residential campus in one of America's great cities, UChicago Law offers a rigorous and interdisciplinary professional education that blends the study of law with the humanities, the social sciences, and the natural sciences. Students, faculty, and staff form a small, tightly knit community devoted to the life of the mind. Learning is participatory. UChicago Law does not seek to impose a single viewpoint or style of thought on its students. Instead, our faculty exposes students to contrasting views, confident in students' abilities to choose their own paths.

Job Summary
 

The University of Chicago Law School is seeking an Associate Registrar. The individual in this position reports to the Law School Registrar and provides senior support to students, faculty, and staff in a dynamic, high-volume student academic services department.

Responsibilities

• Responsible for assisting with management of operations and administration of the section including operational policies, practices and procedures, and operations related to registration, exam administration, course catalogs, and course maintenance and scheduling.
• Responsible for grade reporting, overseeing bar certification processes and reporting, evaluating transfer credit, degree audits, and academic advising. 
• Assists Registrar with compiling and verifying student and course data, degree certification, graduation ceremony, course scheduling, data analysis, ABA reporting, and special projects. 
• Helps implement methods to measure department performance, expand professional development opportunities, and ensures that development/improvement programs are in place relating to class management systems and student database. 
• Evaluates current processes and helps develop short- and long-range plans to improve the services of the office.
• Provide guidance and coaching to Assistant Registrars and other student affairs staff reaching out to the Registrar’s office for assistance with complex matters.
• Provides content and data to the Communication department for various Chicago Law publications and the website.
• Represent the Registrar of the Law School if she is unavailable.
• Manages the grading process by ensuring that personnel enter grades in an accurate and timely manner and ensures that grade changes are processed.
• Acts as a resource for student/faculty/staff and answers questions in person, by phone, and via email regarding processes, policies, or errors on enrollment, grading, scheduling, degrees, etc.
• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

• Master's degree.

Experience:

• Five years of progressive administrative experience.
• Three years’ experience as a team lead or supervisor
• Three years of progressively responsible experience in academic administration or a related field
• Experience with student databases and course management systems
• Experience with website and academic catalogs and publications

Preferred Competencies

• Demonstrated competency in administering services and operations in a university environment, including demonstrated skill in problem solving and change management.
• Demonstrated commitment to providing high-quality customer service
• Ability to work in a collaborate results-oriented environment
• Consistently exercise tact, diplomacy, and professionalism
• Evaluate and resolve problems; establish, motivate, and support effective teams to meet objectives
• Manage conflict, and work collaboratively within office and with other university departments and staff.
• Require minimal supervision and use time efficiently. 
• Proven ability to analyze issues and offer practical solutions.
• Experience with PeopleSoft and the University Registrar’s online systems and services.
• Extensive experience in a position that demonstrated advanced competency in direct customer service, problem solving, process improvement or related job knowledge.
• Demonstrated organizational ability, negotiation skills, and work under pressure.
• Experience in identifying and resolving problems in a timely manner.
• Experience working in a university environment and assisting individuals from diverse cultures.

Working Conditions

• Work evenings and weekends as needed, with advance notice.

Application Documents

• Resume/CV (required)
• Cover Letter (required)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Student Affairs & Services

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

COVID-19 Vaccination or Approved Medical or Religious Exemption Required
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Effective October 15, 2021, the University of Chicago requires COVID vaccination for all students, faculty, and staff members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons.
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.