Associate, No Prefix, or Sr. Accountant

Updated: about 8 hours ago
Location: Milwaukee, WISCONSIN

Position Information

Official Job Title Associate, No Prefix, or Sr. Accountant
Working Title: Grants and Contracts Accountant
Position Number 01265847
Division Office of Research
Position Type Non-Teaching Academic Staff
Appointment Type Fixed Renewable, Non-Teaching
FLSA Status Exempt
Percent 100
Posting Type Staff
Introduction (Description of School/College/Dept/Program)

The University of Wisconsin-Milwaukee (UWM) earned the highest rating – R1 – for a research institution from the Carnegie Classification of Institutions of Higher Education, the gold standard for assessment.

The Office of Sponsored Programs (OSP), a unit of the UWM Office of Research, facilitates research at UWM by providing a wide range of services, tools, and training to support researchers throughout the life of a sponsored project. OSP is responsible for services in proposal development, pre- and post-award administration, and research compliance.

Job Summary

The duties and responsibilities allocated to this position are those involved in the financial administration and accounting of the extramural gifts, grants, contracts, and trust accounts awarded to the University by Federal, Corporate, State, Municipal, Foreign, and philanthropic sources. Primary responsibilities include Funds 144, 133, and 233.

The incumbent will be responsible for extramural support accounting duties, including grant and contract financial report preparation and grant and contract fiscal administration. Coordinate the University’s extramural support operations. Interpret and analyze financial data. Adhere to policies and procedures that document extramural support financial system operations. Establish and maintain financial accounts, journals, ledgers, and other records within an automated and/or manual financial system. Produce various and specialized accounting reports. Allocate revenues and expenses among funds. Establish internal control mechanisms. Advise University Management (i.e. Faculty, Dean’s Offices, Business Managers, and their staffs) on extramural support policies and procedures. Prepare extramural support training materials and documentation. Verify automated financial system integrity. Determine compliance with accounting standards. Determine cost allocation and methodologies. Decide which of several policies, regulations, or procedures apply to a situation. Perform agency internal and external reconciliation. Establish and maintain records and reports according to Generally Accepted Accounting Principles (GAAP). Develop and maintain grantor agency relationships. Advise University management on extramural accounting operations.


Please note that in addition to satisfying the identified minimum and preferred qualifications, the ideal candidates for each of the positions will be able demonstrate strengths with the following competencies, deemed important for superior performance of the incumbent in this function:

• Attention and appreciation for details, and quality of work produced.
• Capacity for, and interest in, problem solving, critical thinking, and analytics.
• Evidence of ability to effectively manage time, prioritize workload, and meet deadlines.
• Results orientation, demonstrating initiative, resourcefulness, resolve, and a commitment to meeting deadlines.
• Adaptability in an ever-changing business environment motivated by business necessity.
• Communication skills that are closely aligned with the ability to focus on customer’s needs, collaboration, and on building effective relationship with a varied group of peers, clients, and academic and scientific personnel.
• Accountability and integrity for one’s actions.
• Excels in a team environment, while being able to function independently.
• Desire for, and pursuit of, continuous learning and professional development.

Minimum Qualifications

• Bachelor’s Degree in Accounting, Finance, Business, or related field. Two years of accounting experience may be substituted if Bachelor’s Degree is not in a related field.

• At least one year of accounting experience.

Preferred Qualifications

• Evidence of possessing the understanding of generally accepted accounting principles.

• Working knowledge of “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200).”

• Broad understanding of complex State, UWSA, and UWM policies and procedures, rules and regulations that govern fiscal activities at the University.

• Evidence of experience with, or knowledge of online financial systems.

• Evidence of University of Wisconsin accounting system knowledge.

• Experience with budgets and budget monitoring.

• Evidence of strong customer service skills.

• Evidence of highly developed problem-solving abilities.

• Evidence of strong analytical skills.

Application Instructions

For a completed application, a letter of interest and current resume addressing education, work experience, and knowledge as it relates to all minimum and preferred qualifications as listed above, as well as a document with the names and contact information of three professional references must be uploaded online.

In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether he/she meets any of the qualification(s), they will be evaluated as not meeting such qualification(s).

This is a continuous recruitment. Review of applications will begin 04/23/2020 and continue until the position is filled. Applications received after 04/22/2020 may not receive consideration.

Application Deadline
Continuous (Open Until Filled?) Yes
If Continuous, Initial Review Date 04/23/2020
Position Contact Name Carla Durand
Contact Phone 414.229.6012
Contact Email
Application Notes

For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.

Legal Notices

AA/EO Statement
UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations
UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see , or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization
In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

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