Associate Education Program Administrator

Updated: 6 months ago
Location: Chicago, ILLINOIS
Job Type: FullTime

Department
 

BSD ACC - Educational Programs


About the Department
 

The Department of Anesthesia & Critical Care is a clinical academic department at the University of Chicago. The department has been continuously productive not only in its scientific contributions, but also in providing outstanding basic medical care in anesthesiology. Its members have helped to establish the role of anesthesiologists as consultants in fields such as intensive care, oxygen therapy, the recovery room, and inhalation therapy. From a one-member section in 1928, the department has grown to a 60+ member faculty; the department includes 50+ residents, 20+ nurse-anesthetists, 14 administrators and 70+ staff members. Faculty members are active nationally and internationally in the field, and former trainees of the department hold prominent academic positions in the United States and throughout the world.


Job Summary
 

The job develops and implements programs in regards to operations of accredited and non-accredited residency and fellowship training programs. Responsible for accreditation, duty schedules, evaluation, recruitment, Match process, and orientation. Ensures compliance with regulatory bodies.

Responsibilities

  • Associate Education Program Administrator reports to the Educational Programs/Operations Director providing professional support, solving straightforward problems for a broad range of academic activities.
  • Responsible for overseeing the departments clinical fellowship programs, working closely with the Graduate Medical Education office, department faculty and residency coordinator.
  • Duties include coordinating annual fellowship candidate interviews/match, maintaining documentation to support ongoing accreditation of the fellowships, being well-versed in graduate medical education requirements and ensuring compliance via our fellowships, and supporting ongoing data/documentation requests as indicated by the certifying body of each unique clinical fellowship and other relevant parties.
  • Guides day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC).
  • Manages requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
  • Reports and ensures compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
  • Performs other related work as needed.


Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

  • Bachelor's degree in related field.

Experience:

  • Knowledge and skills developed through 5+ years of work experience in a related job discipline.
  • Prior medical education experience.
  • Experience in a University, clinical or a not-for-profit organization.

Preferred Competencies

  • Detail-oriented with superb organizational skills and the ability to work independently.
  • Ability to manage interpersonal relationships and communicate with clarity, tact and courtesy with patrons, patients, staff, faculty, students and others.
  • The ability to work well under pressure and resolve issues quickly and efficiently.
  • Self-sufficient with the ability to multitask and manage priorities.
  • Knowledge and experience in own discipline and commitment to continued professional development.
  • Willingness to build knowledge of the organization, processes and customers, solve arange of issues and analyze possible solutions.
  • Excellent computer skills including advanced Microsoft Office Suite, advanced skills in PowerPoint and Adobe Acrobat.

Application Documents

  • Resume/CV (required)
  • Cover Letter (preferred)


When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family
 

Healthcare & Medical Services


Role Impact
 

Individual Contributor


FLSA Status
 

Exempt


Pay Frequency
 

Monthly


Scheduled Weekly Hours
 

40


Benefits Eligible
 

Yes


COVID-19 Vaccination or Approved Medical or Religious Exemption Required
 

Yes


Drug Test Required
 

No


Health Screen Required
 

No


Motor Vehicle Record Inquiry Required
 

No


Posting Statement
 

Effective October 15, 2021, the University of Chicago requires COVID vaccination for all students, faculty, and staff members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons.
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.



Department
 

BSD ACC - Educational Programs


About the Department
 

The Department of Anesthesia & Critical Care is a clinical academic department at the University of Chicago. The department has been continuously productive not only in its scientific contributions, but also in providing outstanding basic medical care in anesthesiology. Its members have helped to establish the role of anesthesiologists as consultants in fields such as intensive care, oxygen therapy, the recovery room, and inhalation therapy. From a one-member section in 1928, the department has grown to a 60+ member faculty; the department includes 50+ residents, 20+ nurse-anesthetists, 14 administrators and 70+ staff members. Faculty members are active nationally and internationally in the field, and former trainees of the department hold prominent academic positions in the United States and throughout the world.


Job Summary
 

The job develops and implements programs in regards to operations of accredited and non-accredited residency and fellowship training programs. Responsible for accreditation, duty schedules, evaluation, recruitment, Match process, and orientation. Ensures compliance with regulatory bodies.

Responsibilities

  • Associate Education Program Administrator reports to the Educational Programs/Operations Director providing professional support, solving straightforward problems for a broad range of academic activities.
  • Responsible for overseeing the departments clinical fellowship programs, working closely with the Graduate Medical Education office, department faculty and residency coordinator.
  • Duties include coordinating annual fellowship candidate interviews/match, maintaining documentation to support ongoing accreditation of the fellowships, being well-versed in graduate medical education requirements and ensuring compliance via our fellowships, and supporting ongoing data/documentation requests as indicated by the certifying body of each unique clinical fellowship and other relevant parties.
  • Guides day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC).
  • Manages requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
  • Reports and ensures compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
  • Performs other related work as needed.


Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

  • Bachelor's degree in related field.

Experience:

  • Knowledge and skills developed through 5+ years of work experience in a related job discipline.
  • Prior medical education experience.
  • Experience in a University, clinical or a not-for-profit organization.

Preferred Competencies

  • Detail-oriented with superb organizational skills and the ability to work independently.
  • Ability to manage interpersonal relationships and communicate with clarity, tact and courtesy with patrons, patients, staff, faculty, students and others.
  • The ability to work well under pressure and resolve issues quickly and efficiently.
  • Self-sufficient with the ability to multitask and manage priorities.
  • Knowledge and experience in own discipline and commitment to continued professional development.
  • Willingness to build knowledge of the organization, processes and customers, solve arange of issues and analyze possible solutions.
  • Excellent computer skills including advanced Microsoft Office Suite, advanced skills in PowerPoint and Adobe Acrobat.

Application Documents

  • Resume/CV (required)
  • Cover Letter (preferred)


When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family
 

Healthcare & Medical Services


Role Impact
 

Individual Contributor


FLSA Status
 

Exempt


Pay Frequency
 

Monthly


Scheduled Weekly Hours
 

40


Benefits Eligible
 

Yes


COVID-19 Vaccination or Approved Medical or Religious Exemption Required
 

Yes


Drug Test Required
 

No


Health Screen Required
 

No


Motor Vehicle Record Inquiry Required
 

No


Posting Statement
 

Effective October 15, 2021, the University of Chicago requires COVID vaccination for all students, faculty, and staff members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons.
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.


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