Associate Director, T.R.E.E. (Transformation, Retention, Equity & Empowerment)

Type of Appointment: Full-time, Management Personnel Plan (MPP II)

Anticipated Salary Range: $75,000 - $90,000 annually (Commensurate with qualifications and experience)

Recruitment Closing Date: Open Until Filled

First Application Review Date: January 18, 2023

REQUIRED- All candidates must submit the following:

• Application
• Cover letter
• Resume or CV
• Three References

THE DEPARTMENT:

The Dean of Students Office at Cal Poly Pomona is a unit under the Division of Student Affairs that holistically supports student success through intentional programs, initiatives, and collaborative partnerships (engagement), fosters an anti-racist and student-ready culture (equity and access) and creates innovative and integrative co-curricular pathways rooted in career readiness and civic engagement (lifelong learning and advocacy). Utilizing a social justice framework, the Office of the Senior Associate Vice President and Dean of Students is a central space for students, parents, staff, and faculty to receive assistance with navigating the complexity of campus life. Additionally, the Office of the Senior Associate Vice President and Dean of Students (SAVP/DOS Office) supports the University’s mission and values, promotes self-authorship, and facilitates a safe, vibrant, healthy, inclusive and resilient community.

DUTIES AND RESPONSIBILITIES: 

PERSONNEL LEADERSHIP & BUDGET MANAGEMENT

• Oversees, supervises, and manages performance of the Senior Coordinators (Retention and Student Identity Development and Education). Makes recommendations for operational changes, enhancements, and other improvements. Seeks and utilizes ongoing feedback from campus constituents for the continual enhancements of programs and services.
• Works with the Director to formulate and establish processes and procedures for position classifications, conflict resolution, staff development, recognition and reward systems, and disciplinary action. Establishes channels for regular communication and review of internal personnel policies to ensure that all procedures are applied equitably throughout the office and are in compliance with Division, University, and Bargaining Agreement guidelines. Conducts regular performance evaluations for direct reports and works with the Director to provide professional development of staff members.
• Works with the Director and the TREE Professional Staff to assist in the compiling of data and writing of grants.
• Fosters a strong service culture within the unit through understanding and sharing information about university policies and procedures as they relate to marginalized students, keeping abreast of trends in the field and current research to develop and conduct meetings/workshops/trainings; and develops and implements programs/services that meet the changing needs of students.
• Works with the Director to manage the department budget and plan proactively for infrastructure capacity and technology changes. In consultation with the Director, develops, manages, and monitors the complex annual operating budgets of TREE. This fiscal responsibility includes decision-making consistent with office and divisional priorities, analysis of program needs, and the development of strategies for the review and allocation of resources.
• In consultation with the Director, leads staff in the formulation of the department’s mission, vision, strategic plan, goals, objectives, and learning outcomes ensuring conceptual compatibility with the broader missions and strategic plans of the Division and the University.  

PROGRAMMATIC AND SERVICE DELIVERY OVERSIGHT

• Assists in the development and implementation of policies and procedures for the six cultural and identity-based retention centers. Plans, develops, implements, and evaluates administrative protocols to ensure consistency in practice amongst all centers. Assists in the documentation and dissemination of such policies and procedures.  
• Ensures alignment with programmatic goals outlined by Student Affairs operations team regulations; including managing and updating existing forms, policies and procedures, systems and implementation of any policies or procedures to ensure they are in line with campus-wide requirements.
• In conjunction with the Director, develops and implements training and programming for University departments to address campus-wide culturally retention initiatives; including collaboration with campus departments to discuss cultural and identity-based related issues including coaching, faculty partnerships, intentional cross-campus programming.
• Serves as a resource for administrators, deans, associate deans, staff, and faculty in relation to minoritized students and sensitive student situations that entail highly complex problems.
• In collaboration with the Director, forges partnerships with campus administrators, faculty, and staff to elevate culturally relevant pedagogies across CPP to ensure we are all meeting the graduation and retention goals.
• In collaboration with the Director serves as a liaison between the TREE staff and academic administrators, department chairs, and faculty to identify collaborations, strengths, and areas for improvement. Addresses concerns and establishes open and appropriate lines of communication for the delivery of effective processes, practices, and services. Supportive consultations with faculty include the impact of equity, diversity, inclusion, and access on academic policies and procedures.
• Maintains knowledge of current trends, industry standards, and best practices for providing culturally relevant education across CPP.  

ASSESSMENT AND CONTINUOUS IMPROVEMENTS

• In conjunction with the Director, develops and implements assessment measures that align with department core services and strategic plan designed to measure learning outcomes and quality of services.
• Conducts ongoing comprehensive evaluations and assessments of the quality and effectiveness of programs to determine the extent to which the stated goals and objectives of TREE are being met. Addresses changing student needs and institutional priorities. Identifies individual, organizational, or institutional barriers that hinder the achievement of TREE goals and devise and implement plans to address these obstacles.
• Tracks statistics and assesses programs and activities for student advocacy and guidance. Develops, implements, and assesses programs designed to increase retention, graduation, high academic achievement, and career transition of students with disabilities 

QUALIFICATIONS

• Master’s Degree, preferably in student affairs, higher education administration, college student personnel, social work, counseling, or a related field. 
• Three (3) years of professional supervisory/leadership experience
• Experience working in student services program in a higher education environment leading and managing a comprehensive academic support related department
• Experience in cultural center management, multicultural student affairs or other comparable collegiate or community-based setting
• Experience collaborating on university-wide policy formulation
• Demonstrated ability to quickly gain knowledge of and effectively apply and implement Cal Poly Pomona policies, practices, and activities of student services programs across campus and throughout the CSU system
• Demonstrated ability to lead, manage, and supervise a diverse staff in a dynamic environment that requires the department and staff members to adapt to changing processes, practices, and initiatives
• Demonstrated ability to engage in strategic planning to ensure most effective/efficient delivery of programs and services.
• Ability to work effectively with faculty, technical and non-technical management, and professional/support staff
• Knowledge and skills to develop and facilitate workshops and training on procedural, technical, and other topics
• Demonstrated ability to work independently, confidentially, and efficiently to carry out very complex assignments without detailed instructions, advise others individually or in groups on varied and complex matters, and determine the appropriate course of action and proper techniques to utilize while engaged with individuals and groups in personal interactions of a sensitive nature
• Demonstrated ability to logically, independently, and efficiently analyze and solve organizational and operational problems of one or several program areas
• Commitment to anti-racist practices and strong knowledge and understanding of the realities of diasporic student experiences.
• Experience in developing, coordinating, implementing, and assessing educational, cultural, and social programs, particularly to advance the issues facing historically underrepresented student populations.
• Demonstrated record of accomplishment cultivating student success initiatives addressing student equity gaps.
• Ability to collect, review, analyze and interpret institutional data to inform the impact of student diversity and inclusion initiatives at the institution; ability to solve problems and to draw conclusions from visual exploration and analysis of the data collected.
• Sound knowledge of cultural nuances, principles, sensitivities, and applicable concepts/theories that apply to the unique community that make up community.
• Experience in office administration, project management, and management of facilities/operations.
• High proficiency and ethical practices in budget management and other fiscal and business responsibilities.
• Previous experience in managing and supervising professional and student staff.
• Knowledge and understanding of academic, student life, enrollment management, financial aid, health and safety issues, personal counseling, and accessibility issues at a large, multi-faceted university.
• Exceptional communication skills, both written and oral, and ability to communicate effectively with diverse populations.
• Ability to work swiftly with campus partners to diffuse challenging situations.
• Ability to foster a collegial and collaborative work environment relationship building, integrating values of diversity, inclusion, equity, and intersectionality into the core of all work.
• Ability to work well in a fast-paced office environment that services a diverse population with varying levels of needs

PREFERRED QUALIFICATIONS

The ideal candidate will be experienced, creative, compassionate, and a proven leader who has solid operational knowledge of and demonstrated, documented success in leading and managing the major elements of this portfolio through an anti-racist, student ready, and culturally relevant retention framework. Highly desirable qualities include knowledge of and dedication towards best practices, as well as demonstrated leadership ability in working with a range of professional staff, faculty, parents and supporters, senior administrative colleagues, other campus constituents and external organizations.

COVID-19 Vaccination

CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest .

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California.   The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . 

Background Check

Cal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf .  

I-9

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .

Conflict of Interest 

This position is a “designated position” in the California State University’s Conflict of Interest Code.  The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.  See policy at https://www.calstate.edu/csu-system/faculty-staff/systemwide-human-resources/conflict-of-interest/ .

Outside Employment Disclosure 

Prospective Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request.  See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2016-06.pdf .

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ .

Smoking

Cal Poly Pomona is a smoke and tobacco-free campus.  See policy at  https://calstate.policystat.com/policy/6591951/latest/ . 

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml .

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at [email protected] . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml .

EEO

Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf  and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf .