Associate Director, Research Administration

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Position Summary:

Florida Atlantic University is seeking an Associate Director, Research Administration - Boca Raton, FL.

Under minimal supervision, the Associate Director of Research Administration leads and oversees the planning, compliance, and day to day operations of the College of Medicine’s pre- and post-award sponsored research. The Associate Director is expected to deliver high-quality, customer-focused solutions for investigators conducting basic and clinical research from a range of funding sources including private foundations and state, local, and federal government funding agencies, interacting with COM leadership, faculty and staff to facilitate planning, execution, and administration for grant-related initiatives. The Associate Director works closely with faculty and research staff to apply for and manage grants received by the College. This position may include special projects related to strategic and financial planning for research funding growth and tracking and reporting of sponsored research metrics, process improvement, technology solutions, and policy creation.

Summary of Responsibilities:

Provide day to day leadership for the pre- and post-award grants management team including training, task assignments, monitoring performance expectations, and ensuring compliance

• Evaluate research operations which may include performance metrics (e.g. KPIs, US News & World Reports), managerial and budget support, capital planning and process improvement.

• Serve as Budget Manager and provide review for all proposals routing through the College of Medicine

• Pre- and post-award management of a higher-complexity research portfolio including proposal and budget development, award set up, maintenance, reporting and closeout

• Provide guidance to College faculty during the proposal development process by interpreting sponsor guidelines, providing templates, and assisting with budget development

• Coordinate with the Office for Sponsored Programs to ensure smooth proposal submissions and new award set-ups

• Work with Research Accounting Office to ensure timely financial reporting and invoicing

• Monitor spending on awards for compliance with federal, university, and sponsor regulations

• Forecast expenses and provide regular financial reports to faculty

• Process costing allocations, payroll and accounting adjustments, and budget amendments

• Facilitate progress report submissions, no-cost extensions, and re-budget requests

• Lead the development of complex, training, and/or other departmental proposals in coordination with faculty

• Interpret university and sponsor policies and guidelines for faculty members and their research teams

• Serve as direct contact for new faculty researchers and their teams, transferring grant awards and orienting them to college and university sponsored research processes

• Research and distribute targeted funding opportunities for faculty researchers, post-doctoral fellows and graduate students

• Oversee quarterly effort certification process and monitor completion status

• Monitor federal and sponsored research related policies and communicate changes to researchers and their teams

• Work as a liaison to College faculty to answer questions, research, analyze, and resolve problems on new, existing, or terminated grant-making initiatives

• Track all sponsored research activity including submissions and awards and perform data monitoring functions

• Provide metric reports and graphs to College and University leadership, as well as US News and World Report

• Recommend and implement strategies for research funding growth and grants acquisition in partnership with COM leadership

• Evaluate submission and funding rates to determine areas for development

• Build multidisciplinary collaborations between researchers

• Serve as liaison to the Office of Sponsored Programs, Research Accounting, Research Integrity, FAU Foundation and other relevant offices within the University to improve processes, communicate college needs, and resolve issues

• Maintain sponsored research shared resources, and implement process improvements and policy updates as needed

• Develops, implements, and monitors sponsored research processes and resources to ensure timely and effective coordination and communication

• Provide guidance to College leadership to ensure both technology resources and processes are streamlined, automated and efficiencies are continuously being assessed

• Serves as a backup for other team members when needed, and performs other tasks and duties as deemed appropriate by the supervisor

The College of Medicine at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to thoughtfully engaging all communities in higher education. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the various internal and external communities that it serves.

FAU Benefits and Perks:

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
• Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php
• Sick Leave Pool Program
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
• Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization and four (4) years of appropriate experience; or Bachelor's degree rom an accredited institution in an appropriate area of specialization and six (6) years of appropriate experience required.
PREFERRED QUALIFICATIONS/SKILLS:
Doctor of Philosophy (PhD) and 2 years of appropriate experience preferred.
Sound knowledge of federal and NIH policies.
Strong interpersonal, written, and verbal skills.
Knowledge of FAU policies and procedures.
Experience handling large and complex portfolios.
Experience working on proposals involving animals and human subjects.
Experience with clinical research.
Proficiency in Microsoft Word and Excel.
Experience with Workday and Novelution.
PREFERRED ATTRIBUTES OR ABILITIES:
Must demonstrate commitment to customer service and willingness to take on tasks as assigned.
Must be able to work independently with minimal supervision, prioritize multiple assignments, and meet deadlines.
Demonstrates attention to detail, excellent problem-solving skills, strong organizational skill, and ability to analyze financial data.

Salary:

$75,000 - $100,000 per year
Exempt Administrative, Managerial, Professional (AMP)

College or Department:

College of Medicine

Location:

Boca Raton

Work Days and Hours:

Monday – Friday, 8 a.m. - 5 p.m., including some evenings and weekends as needed.
Eligible for flex scheduling at the discretion of the supervisor.

Application Deadline:

2024-05-06

Special Instructions to Applicant:

This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.
APPLICATION DOCUMENTS REQUIRED:
Resume
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email [email protected] or call the Office of Civil Rights and Title IX at (561) 297-3004.
As a Hispanic-serving institution, Florida Atlantic University (FAU) is one of the most racially and ethnically diverse institutions in the Florida state university system. We are committed to recruiting and retaining talented faculty and staff. We embrace our shared responsibility to create and celebrate a welcoming and inclusive campus environment for all. Our community features excellent schools, a vibrant and safe community, and a sub-tropical climate conductive to year-round outdoor activities.