Associate Director of Student Affairs

18-Mar-2024

Harvard Medical School

65333BR

Position Description

The Offices of Student Affairs (OSA), working with Program in Medical Education (PME) leadership, promotes the individual and professional growth and development of Harvard medical students. OSA includes the Offices of the Dean for Students, Recruitment and Multicultural Affairs (ORMA) and Learning Resources and Support (OLRS) and the Academic Societies and engages with the MD student body to enhance or address aspects of the student experience, including academic advising, student life and wellbeing, career planning, and diversity and inclusion.

Reporting directly to the Director of Student Affairs and working collaboratively with the Dean for Students and Advisory Deans and academic advisors, the Associate Director of Academic Societies Advising and Administration (ADASAA) position is integral to fostering a supportive and enriching environment for medical students ensuring their success through comprehensive academic advising and participation in academic societies, the MD program’s learning communities. The ADASAA will lead the operations  of MD student advising and the academic societies, while also working collaboratively with the Academic Society Advisory Deans and Advisors. The ADASAA will need to be highly collaborative and will work with faculty and staff across the PME to best support MD students. The ADASAA will specifically lead, develop, plan and execute developmental opportunities for faculty and staff involved with the advising of MD students. The person in this role will also lead departmental efforts for the creation and adherence to advising and other related HMS student policies, including the development of an advising manual, advising training and advising best practices.

The ADASSA will also provide oversight to over 100 MD student organizations and the HMS student council. This will include advisement and oversight of student organizations, including student leadership development, adherence to HMS and Harvard policies, integrating the use of technology to manage student organizations and being a leader in the area of student development and student group management at HMS. The ADASAA will work closely with the Dean for Students and Director of Student Affairs on all student group procedures.

As a member of the OSA leadership team, the ADASAA works in close partnership with the Director of Student Affairs to lead, develop, support and innovate programs and initiatives across the OSA. The ADASAA supervises one staff member. The ADASAA also engages in QI initiatives to ensure student programs meet or exceed Liaison Committee on Medical Education (LCME) accreditation standards and implements assessment strategies to measure the impact of advising and the Academic Societies on student outcomes.

Basic Qualifications

• Bachelor’s degree or equivalent work experience required
• Minimum of 7 years’ relevant work experience

Additional Qualifications and Skills

• Master’s degree in higher education administration, counseling, or a related field
• Supervisory experience
• Previous experience in a leadership role within a medical school or similar academic setting
• Understanding of medical education, academic advising, and learning community development
• Excellent interpersonal and written and verbal communication skills
• Ability to collaborate with diverse stakeholders, including faculty, students, and administrators
• Demonstrated commitment to diversity, equity, and inclusion in student support services
• Familiarity with relevant technologies and data analytics for program

Physical Requirements

• Sitting using near vision use for reading and computer use for extended periods of time
• Lifting (approximately 20 to 30 pounds), bending, and other physical exertion

Additional Information

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Faculty & Student Services

Department Office Location

USA - MA - Boston

Job Code

S0358P FSS Student Services Officr IV

Work Format

Hybrid (partially on-site, partially remote)

Department

Program in Medical Education - Student Affairs

Union

00 - Non Union, Exempt or Temporary

Pre-Employment Screening

Criminal, Education, Identity

Schedule

• May be required to work nights and weekends

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

LinkedIn Recruiter Tag (for internal use only)

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