Associate Director of Programs

19-May-2023

University Administration

62621BR

Job Summary

The Harvard Global Health Institute (HGHI) is an interfaculty initiative that facilitates collaboration across the Harvard community and partners worldwide to advance global health equity. We tackle the greatest health challenges of our time through innovative transdisciplinary research, education, and partnerships that build knowledge and catalyze positive change in global health.

The Associate Director of Programs is a key member of HGHI’s team and will report to the Executive Director. Working closely with the Faculty Director and Executive Director, the Associate Director of Programs manages and plans all programming for the institute. The Associate Director of Programs is responsible for alignment across all programs to ensure cohesive programming. The Associate Director of Programs assists the Directors in assessment, strategic planning, and collaboration with key stakeholders (including principal faculty, affiliated faculty, academic units and external partners).

The individual manages the programs teams and oversees all academic programming within the institute including fellowships, internships and symposium. The role works independently and as part of a team, and requires excellent organizational, communication, and management skills. The strongest candidates will also bring experience and expertise leveraging technology and best practices to improve operations, systems, and processes.

Position Description

Duties and responsibilities include, but are not limited to, the following:

• Work closely with the Faculty Director Executive Director to develop a strategic plan for the institute’s programming
• Responsible for effective staff management, including hiring and orientation, training and development, workflow and performance management, and the promotion of an inclusive and innovative work environment
• Supervise and train the programs team including the Assistant Directors and Program Managers
• Serve as the lead department contact for all aspects related to the institute’s academic programming and meets regularly with the institute’s Principal Faculty, Scientific Working groups, and other key stakeholders for program planning, advising, and broad support
• Provides guidance and input on program coordinator assignments; manages program coordinator assignments
• Reviews, approves, and manages all requests for programming
• Acts as an advising resource for faculty and other academics regarding programming strategies and formats
• Works closely with the Communications and Events Manager to plan HGHI’s flagship events, including our annual symposium, webinars and workshops
• Works closely with the Manager of Finance and Administration to develop and monitor the programming budget
• Establishes and monitors administrative systems and leads the implementation of process redesigns; updates various documents, guides, and websites, as needed
• Develops specialized reports to analyze statistics pertaining to program development, reach, and impact in alignment with the institute’s goals and priorities
• Represents the institute in school-wide or University-wide meetings, as required; serves on HGHI committees based on experience and expertise.
• Ensures compliance with University policies and procedures and applicable legal rules and regulations
• Other duties as needed.

Basic Qualifications

• Bachelor’s degree or equivalent work experience required
• Minimum of 7 years’ relevant work experience
• Minimum 3 years management experience

Additional Qualifications and Skills

• Master's degree or higher preferred
• Experience with direct supervision of professional staff
• Experience with program management and program evaluation
• Demonstrated ability to relate to individuals at all levels with poise and diplomacy; ability to triage and set priorities, display discretion when working with highly confidential issues
• Demonstrated ability to take initiative, organize, prioritize, and manage conflicting goals and agendas
• Strong project management skills and the ability to work independently
• Excellent communication skills required, both verbal and written
• Proven ability to manage sensitive data with discretion, creatively solve problems, generate new and improved processes, and manage multiple tasks simultaneously
• Must be detail-oriented and interested in creating and improving operational processes
• Commitment to Equity, Diversity, Inclusion, and Belonging
• Must be able to work on site 2-3 days per week

Additional Information

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines. 

Harvard University supports a hybrid workplace model which will actively support some remote work. Specific days and schedules for on-site work and remote work will be discussed during the interview process. Please note hybrid workers must reside in a state where Harvard is registered to do business (CA, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA).  

Benefits

We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Cambridge

Job Code

361058 Administrative Manager

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

Office of the President and Provost

Union

00 - Non Union, Exempt or Temporary

Pre-Employment Screening

Education, Identity

Schedule

Full time. Monday through Friday. 35 hours per week. 

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.