ASSOCIATE DIRECTOR OF HUMAN RESOURCES

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Department of Psychiatry and Behavioral Sciences within the UW School of Medicine is the third largest clinical department  with 285 full-time faculty members, 300 clinical faculty members, 100 trainees and over 300 staff. Department faculty provide clinical services in 5 hospitals, 14 primary care locations, and several outpatient sites in addition to telepsychiatry consultations to more than 150 clinics in Washington and beyond. As the only academic psychiatry department serving the five state WWAMI region (Washington, Wyoming, Alaska, Montana, Idaho), the Department’s highly competitive residency training program is largely responsible for developing the mental health workforce in the Pacific Northwest. The Department’s robust research portfolio totals $35 million in grants and contracts per year for projects ranging from clinical neurosciences to treatment development to health policy and population health. The Department is recognized as an international leader in developing, testing, and implementing Collaborative Care, an integrated care model increasingly seen as a solution for population-based mental health care. Other areas of excellence include Addictions, Autism, High Risk Youth, Neurosciences, and Trauma, and the Department is developing innovative new programs in Technology and Mental Health, Global Mental Health, Maternal and Child Mental Health, and Targeted Intervention Development.

The Department of Psychiatry and Behavioral Sciences has an outstanding opportunity for an Associate Director of Human Resources.

This position will be responsible for providing policy level analysis to the Vice Chair of Finance and Administration, Chair and is a member of the senior administrative leadership team and department leadership council.  It is a central management position that independently manages Academic and Staff Human Resources operations for Psychiatry and Behavorial sciences.  The department's current headcount is 1025 for all academic and staff appointments.  This position also manages the Office of the Chair and executive assistant staff for the department at UWMC and HMC. This position oversees all aspects of faculty appointments, promotions and re-appointments and all staff employment, employee relations and HR related processes as well as payroll and HR/P functions and compliance.

This position also partners with Department Chair, Vice Chair of Finance and Admin, Service Chiefs and Diversity Chairs on the Diversity, Equity and Inclusion initiatives for the department.

The incumbent will protect the department from adverse consequences such as human resources litigation.  It is expected that this position will lead the department's efforts to improve relationships and efficiencies by acting as a liaison between the Department and UW Central administration.

Advises the chairperson, vice chair of finance and administration and service chiefs on complex UW, Federal and State policies. Trusted to make independent and sound decisions, which have significant financial, organizational consequences. Given privileged and highly confidential information and trusted to act upon this information. Independently determines the best operating practices and how to implement them for the department. Conducts local investigations and supervisor and employee corrective actions. Assigned major department projects which affect all employees. Represents the department in complaint resolution and grievance meetings. Involved in long-range strategic planning and management planning.

This position has proven critical to recruiting and retaining key faculty and staff.  It plays a key role in presenting a positive, customer service friendly image of the Department to the public, University officials, School of Medicine officials, and Department faculty, staff, and students.

This position is responsible for monitoring faculty activities that could result in the faculty member or department being the focus of a lawsuit. This position is responsible for preventing adverse consequences (i.e. union grievances, UCIRO investigations) with staff supervisors and employees through developing best practices and monitoring employee activities closely. This position is responsible for administering the University's policies for hiring and managing staff within the Department as well as administering the University's ethics policies and overseeing the compliance of outside work rules. This position is responsible for administering the faculty appointment, promotion and re-appointment processes. This position is presented a variety of complex HR problems daily by faculty and is expected to offer accurate and quick solutions.

Responsibilities:

Manage Academic Human Resources for Psychiatry and Behavioral Sciences

Develop the Academic Human Resources Program

•           Represent Academic Human Resources Program at Dept Leadership Committee and faculty meetings.

•           Advise the Chairperson and Vice Chair, Finance and Administration on complex UW, Federal and State policies.

•           Develop and implement department policies and procedures in coordination with UW policies and procedures and state and federal law related to Academic Human Resources.

New and Continuing Appointments

•           Guide Chair, Service Chiefs and Division Directors on academic faculty recruitments and evaluation tools.

•           Research salary funding options and oversee faculty offers and practice plan compliance.

•           Oversee and manage coordination of ~95 faculty appointments/year.

•           Conduct new faculty department onboarding and orientation.

•           Ensure faculty are credentialed appropriately with the Office of Medical Staff Appointments.

•           Oversee the clinical faculty appointments process, reappointments and the yearly resume of participation.

•           Work closely with the International Scholars Office regarding visas.

<>Promotions

•           Manage the annual academic and clinical promotion processes.

•           Oversee junior faculty mentor committee program, track progress of assistant professorships.

*          Collaborate closely with Vice Chair for faculty development

Equity, Diversity and Inclusion

*        Partner with Diversity Council Chairs, Service Chiefs, Vice Chair of Finance and Administration and Chair on EDI initiatives for the Department. Oversee climate survey every four years, extract meaningful data and take action.

Manage Staff Human Resources and Personnel Programs for the Department of Psychiatry & Behavioral Sciences

Develop the Staff Human Resources Program

•           Advise the Chairs and Vice Chair of Finance and Administration on complex UW policies, Federal and State laws.

•           Oversee the work of an HR Manager in the areas of new staff appointments, reclassifications, leave management, and other areas.

•           Investigate complaints, discuss resolution options.

•           Create corrective action plans and lead progressive discipline meetings including dismissal.

•           Understand labor relations policies and practices and interpret to staff.

•           Act as the departmental expert on the structure of grievances and terminations.

•           Administer staff recognition and professional development programs.

•           Interpret staff personnel policies and translate into web/database interfaces.

Process Improvement and other duties as assigned

•           Collaborate with process improvement analysts and IT to develop technological tools to best process the annual faculty performance reviews and any other new systems initiatives related to HR.

Supervisory Responsibilities:

Supervise 2.0 FTE HR Manager and 1.0 FTE Payroll Analyst.

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

Qualifications:

Bachelors degree in social sciences, business or english or combination of education and experience.

At least five years working at the departmental level as the human resources leader with solid understanding of UW personnel policy, State and Federal policies related to human resources

Ability to work effectively with the Chair and Vice Chair of Finance and Administration providing them with executive and actionable advice

Work with confidential information and take appropriate action

Successful history and ability to work on large, complex projects in a deadline driven environment

Proven expertise at managing both academic and staff human resources at a UW departmental level

Record of engaging in and managing staff leave program, accommodations, grievances and other issues that may arise

Must be a self-starter who works successfully from stated goals without instruction

Must be able to work independently with exceptional organizational, planning, time management skills and initiative.

Must also be able to work as a member of a team and to lead teams to successful outcomes

Must be collaborative

Must be a seasoned supervisor who can work well with and lead a diverse team

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Desired Qualifications:

Master's degree in Social Sciences, Business or English

Other Comments:

This position requires the employee to work beyond a normal workweek with some evening and weekend work required to meet deadlines. Expected to travel to western WA locations to conduct new employee orientations, corrective actions and trainings and faculty mentoring and promotion meetings.

The Department of Psychiatry & Behavioral Sciences is geographically disparate with faculty and staff at UWMC, HMC, downtown, Seattle VA, Tacoma VA, SCH and the WWAMI region.  This separation is challenging for this position which often needs to meet with people in person.  Additionally, the department is composed of psychiatrists (MDs) and psychologists (PhDs).  These disciplines have different educational requirements, credentialing requirements, job duties, and other activities that this position must track for both disciplines. Finally, this position interacts with potentially every employee (different faculty ranks & tracks, post docs, grad students, staff) in the department and needs to understand the various policies and procedures that apply to the department's diverse research, clinical, and teaching personnel.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.