Associate Director of Business and Administrative Services, UNLV Planning, Construction & Real Estate [R0125815]

Updated: 29 days ago
Job Type: FullTime

The University of Nevada, Las Vegas invites applications for Associate Director of Business and Administrative Services, UNLV Planning, Construction & Real Estate [R0125815]

PROFILE of the UNIVERSITY

Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 31,000 students and more than 3,900 faculty and staff. To date, UNLV has conferred more than 136,000 degrees, producing more than 120,000 alumni around the world. UNLV   is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine.  UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.  For more information, visit us on line at:  http://www.unlv.edu

COMMITMENT to DIVERSITY

The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.

ROLE of the POSITION

UNLV Planning and Construction is seeking an individual with significant interest and passion to serve as the Associate Director of Planning and Construction - Finance and Business Services (Associate Director), to oversee, manage and engage in business, finance, administrative and accounting activities for UNLV's capital/physical planning, design, development and construction management enterprise.  The individual selected for this position will have demonstrated finance, business, administrative and accounting background and experience.

Strong, thoughtful and active leadership, communication, collaboration, participation, employee/colleague/supervisor engagement, interaction and support, cross-training/activity back-up, follow-through, 'hands-on' understanding of business, finance, accounting and administrative processes/activities, and other capabilities/qualities/level of commitment, in support of direct reports, colleagues, supervisors and project activities, are very important to the function and success of this position, and its impact on the department. 

The individual selected to serve in this position will have strong desire to communicate, collaborate, provide guidance and support their colleagues, direct reports and others associated with UNLV capital/physical planning, design, development and construction management business, finance, administrative and accounting activities.

Overall, the Associate Director position exists to plan, manage, oversee, supervise and execute the finance and business activities of the Planning and Construction Department.

Some specific items that this position leads, oversees/manages and engages in includes:

  • Direct supervision and management of department administrative staff (typically 2-3 full-time staff and contract or student worker(s) as needed, although this may vary.)
  • Collaboration with and support of Planning and Construction staff on project finance and business activities related to projects.
  • The development, submittal and management of departmental budgets and project plant accounts.
  • Management of departmental state accounts and related activities, working with internal university and external third party entities relative to business, administrative, operations, budget and fiscal activities (i.e. working with the Budget Office, Controller's Office, funding source entities and others related to establishment, funding, modification and close-out of a large amount of project plant and other accounts of varying scale and complexity, managing business and financial activities related to annual one-time project and year end funding sources, i.e. state, non-state, CIP-U, CIF, GIF, UNLV Foundation account funds transfers, central funds, departmental funds and other accounts.
  • Serving as an interface with the UNLV Purchasing and Contracts department for common procurement activity, updates and status reports.
  • Working with the UNLV Controller's Office on capitalization, audit and annual financial statement support activities, etc...)
  • Developing/improving departmental business and finance standards.
  • Developing reports, metrics and other items associated with departmental assessments and activities.

The Associate Director manages, oversees and applies sound judgement/expertise and report on financial and business programs specific and unique and beneficial to design, construction and capital projects activities, both generally, and related to any ongoing or future programs of this nature, such as support for prevailing wage administrative activities, New Markets Tax Credits, IRS Section 179-D pass-through credits, among other programs and initiatives, as they exist or become available for application and are feasible to implement/are beneficial.

Responsibilities also include managing and undertaking internal department, vendor and external third-party project item invoicing, billing, payments and reconciliations.  The Associate Director may take on other duties as assigned by the Associate Vice President of Planning, Construction and Real Estate, and may also serve in an 'Acting' department management role for other department areas for appropriate activities, when other department managers are off-site or on-leave, as is needed.

The Associate Director is expected to lead and/or manage departmental business activities, operations, budget, fiscal and other procedures and activities to support Planning and Construction, and develop and implement improvements to these procedures and activities to expand the effectiveness and efficiency of the business and operations process and environment for the department.  This may include management of existing business and finance items, changes to existing business and operations practices/procedures and implementing new business and operations software and systems, management of department space management and procurement systems activities and migrations/evolutions, department and project inventory items, and other processes as-is needed, supporting business and financial activities related to State of Nevada Public Works Division (SPWD) Annual Permit program items, engaging in and providing support for department recruitment/HR activities, engaging in allied department recruitment activities, providing support, recommendations and oversight for departmental one-time and year end funded items, and other items for Planning and Construction business and finance related activities.

The Associate Director will provide to the Associate Vice President of Planning, Construction and Real Estate reports and information updates on business and finance items, as well as regular updates on item status, areas of concern, items in need of attention, staff issues and other items to support the timely, high-quality and success of administrative, business and fiscal departmental items and the success of overall department and project efforts.  The Associate Director will also provide input and recommendations to the Associate Vice President of Planning, Construction and Real Estate regarding department initiatives, department strategic planning and direction, policies, procedures, issues in need of attention, department standards, business and administrative staffing items, working both independently and with the Associate Vice President of Planning, Construction and Real Estate on the development of major departmental business and administrative reports (i.e. Budget and Planning Documents, vendor tracking data, other items) and business/operations items, and will support enacting items that are determined to move forward in these areas.

As this position requires significant interaction, communication, collaboration and support of others, it will require a significant component of on-site presence, ideally full-time on-site, as university operating circumstances permit.

QUALIFICATIONS

This position requires a Bachelor's Degree in Business, Accounting, Finance or a related field from a regionally accredited college or university and 7-10 years comparable professional, supervisory, and operation experience.  

  • Qualified applicants must possess a minimum of ten years of experience in a related professional role, with a minimum of five of those in a supervisory role. This person must have experience managing finance and business operations services and support, or comparable experience.
  •  Qualified applicants must have experience in developing and managing administrative, office budgets and project plant account and similar budgets, collection, analysis and reporting of financial data, data management, retrieval and reporting relative to administrative, business and fiscal items, business/administration systems implementation/management knowledge of general accounting standards and practices and demonstrated experience in managing and delivering routine administrative and business operations (i.e. developing and processing invoices, developing purchase order requests, creating budget request forms, engaging in and managing front office activities (such as walk-in customer service, phones, filing, scanning, other items.)

PREFERRED QUALIFICATIONS

  • Experience in a University setting (includes entities external to UNLV) in a design, construction, facilities or development environment.

SALARY RANGE

Salary competitive with those at similarly situated institutions.

APPLICATION DETAILS

Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at least three professional references who may be contacted. Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based.

Although this position will remain open until filled, review of candidates' materials will begin on August 2, 2021 and best consideration will be gained for materials submitted prior to that date. Materials should be addressed to David Frommer, Search Committee Chair, and are to be submitted online as we do not accept emailed materials. For assistance with the application process, please contact UNLV Human Resources at (702) 895-3504 or applicant.inquiry@unlv.edu .

SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES

UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number, "R0125815" in the search box.

If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.

SAFETY AND SECURITY STATEMENT

UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.

EEO/AA STATEMENT

UNLV is an Equal Opportunity / Affirmative Action educator and employer committed to achieving excellence through diversity. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, age, creed, national origin, veteran status, physical or mental disability, sexual orientation, genetic information, gender identity, gender expression, or any other factor protected by anti-discrimination laws. The University of Nevada, Las Vegas employs only United States citizens and non-citizens lawfully authorized to work in the United States. Women, under-represented groups, individuals with disabilities, and veterans are encouraged to apply.

Job Category

Administrative Faculty

Required Attachment(s)

Resume and cover letter


UNLV is an Equal Opportunity / Affirmative Action educator and employer committed to achieving excellence through diversity. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, age, creed, national origin, veteran status, physical or mental disability, sexual orientation, genetic information, gender identity, gender expression, or any other factor protected by anti-discrimination laws. The University of Nevada, Las Vegas employs only United States citizens and non-citizens lawfully authorized to work in the United States. Women, under-represented groups, individuals with disabilities, and veterans are encouraged to apply.


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