Associate Director of Athletics, Facilities and Operations

15-Mar-2024

Faculty of Arts and Sciences

65298BR

Job Summary

This position oversees all aspects of facilities/grounds management and maintenance of a large athletic complex.

Position Description

This position oversees all aspects of facilities/grounds management and maintenance of a large athletic complex. Oversees all planning, scheduling and review of maintenance and operational procedures associated with 76 acres of land and 20 buildings in the Athletics' portfolio. Works in accordance with NCAA and industry best practices. Manages all utilities, mechanical and infrastructure systems for the athletics physical plant. Conducts routine inspections of all facilities, resolves maintenance issues, proposes facility improvements, initiates repairs to, replacement of, or purchase of equipment. Oversees the delivery of services from on-campus and external vendors. Manages the department's building management software system including generating service contracts, budget reports, work requests and invoice processing. Plans and manages construction and renovation projects. Communicates with University administrators, coaches and student-athletes on the status of projects and maintenance activities, including facility availability. Assists with event management for intercollegiate athletic contests and special events. Maintain high level of customer service.

Position requires weekend and evening work, as well as being on call.

Basic Qualifications

• Bachelor's degree required.
• At least 7 years of experience managing athletic facilities or relevant athletic administration experience in a college or professional sports setting required.
• Supervisory experience required.

Additional Qualifications and Skills

Should have general knowledge of trades and construction processes; financial and accounting practices; and fitness/wellness trends and standards. Should have strong management skills. Experience managing large athletics facilities including arenas, stadiums, ice rinks, natural and artificial playing surfaces and swimming pools desired. Should have experience managing multi-purpose facilities and converting athletic facilities into concert and special event venues, including venues with high seating capacity.

Strong interpersonal and communications skills, including the ability to work with and relate well to a diverse group of athletes, administrators, and University constituents, needed. Strong planning and analytical skills needed. Knowledge of NCAA and Ivy League rules preferred. Experience serving on emergency management teams desirable.

Must be administratively self-sufficient and be proficient with Microsoft Word, Excel, and PowerPoint. Experience with Paradox, Frontpage or other web-based software applications, as well as scheduling systems preferred. Knowledge of video boards and scoreboards/ timing systems technology as well as large scale audio systems preferred. Knowledge of building automation, monitoring and security systems desirable.

Ability and willingness to work in extreme weather conditions (heat, rain, snow, cold).

Certificates and Licenses

Valid driver's license needed.

Working Conditions

• Position requires weekend and evening work, as well as being on call.
• Ability and willingness to work in extreme weather conditions (heat, rain, snow, cold).

On-site

COVID-19 Vaccination Policy: The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Additional Information

Harvard is a highly selective liberal arts college whose mission is to educate citizens and citizen-leaders for our society. The College is a residential institution of nearly 7,000 undergraduates and is located in Cambridge, Massachusetts. Harvard is deeply committed to the intellectual, social and personal transformation of its undergraduates during their four years at Harvard.

The Department of Athletics offers 42 varsity programs for men and women, more than any other Division I school in the United States. We also offer extensive recreational and intramural programs.

Harvard employees have access to a competitive benefits package that includes multiple options for the health and well-being of our employees as well as ongoing professional development.

All formal offers will be made by FAS Human Resources. We regret that, due to the number of responses we typically receive, we may be unable to respond to phone calls or contact personally those applicants not selected for an interview.

We actively seek and welcome applications from diverse candidates and from those with a demonstrable commitment to a more inclusive society.

Work Format Details

This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Athletics, Facilities

Department Office Location

USA - MA - Boston

Job Code

329058 Facilities & Oper Manager

Union

00 - Non Union, Exempt or Temporary

Pre-Employment Screening

Criminal, DMV, Education, Identity

Schedule

Position requires weekend and evening work, as well as being on call.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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