Associate Director Financial Management & Business Operations

88824BR

Campus: Downtown Phoenix

Assoc Dir Fin Mgmt + Bus Ops

Job Description

The College of Integrative sciences and Arts (CISA) is an interdisciplinary multi-campus college with an applied and experiential learning approach. As one of three liberal arts colleges at ASU, the College of Integrative Sciences and Arts offers foundational instruction in humanities, social and natural sciences, mathematics and professional fields to provide students across ASU with the knowledge and skills to comprehend and effectively engage the changing world of the 21stcentury locally, nationally and globally.  The Associate Director of Financial Management and Business Operations works closely and in collaboration with the Executive Director of Planning and Management and the Director for Fiscal and Business Operations to plan, organize and direct the financial and administrative operations of the college. This position will be based either on the ASU Polytechnic or Downtown Phoenix campuses.

Job Family

Finance & Accounting

Full-Time/Part-Time

Full-Time

VP Code

VP/EXEC VICE PROV DPC

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$90,000 -$100,000 per year; DOE

Essential Duties

• Develops, maintains and administers operational and general business services for state, local, foundation and auxiliary accounts. 
• Works collaboratively with college leadership to establishes fiscal guidelines to sustain a sound financial status. 
• Oversees and participates in planning, developing and administering college budget.
• Prepares or coordinates preparation of financial reports; analyzes and interprets statistics and financial data for predicting resource needs and developing long range plans. 
• Aids in developing, maintaining and implementing college policies and procedures.
• Interprets and applies pertinent rules, regulations, policies and procedures set forth by university or other governing agencies. 
• Supervises, hires, trains and evaluates assigned staff. 
• Works with employees to correct deficiencies and recommends and implements corrective action and discipline. 
• Represents college interests on committees.
• Establishes proper internal accounting controls and/or checks and balances to ensure compliance with university/auditing standards. 
• In collaboration with Director, oversees all fiscal year-end accounting and budgeting activities and processes. 
• In consultation with Executive Director and Director, manages and controls personal services budget, expenditures and revenues; reviews and authorizes purchase of supplies, services and equipment. 
• Responsible for ensuring that salary planning (fiscal year roll/merit/pay increase) exercises balance to state/local personnel budgets. 
• Coordinates budget planning and budget entry in Adaptive Planning financial system for state and local budgets for department. 
• In coordination with Director, oversees internal and external financial audits and prepares audit documentation. 
• Provides advice and information on college programs, financial and operation policies and activities. Coordinates or assumes other duties or projects as assigned or directed.
• In collaboration with the Executive Director, works on special projects for the Dean

Knowledge, Skills and Abilities:

• Knowledge of the principles and practices pertaining to the assigned department. 
• Knowledge of management and supervisory principles and practices. 
• Knowledge of accounting and budgeting practices and principles. 
• Knowledge of state and federal laws pertaining to budgeting and accounting practices. 
• Skill effectively managing, supervising and evaluating assigned staff.Skill in coordinating activities and establishing priorities. 
• Skill in budget preparation and forecasting. Skill in both oral and written communication. 
• Skill in establishing and maintaining effective working relationships. 
• Skill in computer applications and technology. 
• Ability to stimulate changes in individual, institutional, and corporate behaviors to create a more sustainable environment. 
• Ability to lead by example in communicating, participating and encouraging support of the institution's sustainability programs

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND seven (7) years of related administrative experience, which includes four (4) years of supervisory experience; OR, Eleven (11) years of related administrative experience, which includes four (4) years of supervisory experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Demonstrated knowledge of accounting and budgeting practices and principles; knowledge of state and federal laws pertaining to budgeting and accounting practices.
• Experience in budget preparation and forecasting.
• Ability to apply critical thinking solutions to complex problems.
• Experience in detailed reporting and analysis of compiled data from multiple sources.
• Experience in change management skills
• Experience working in a fast paced, dynamic environment 
• Experience in leading by example; capable of establishing and maintaining effective working relationships.
• Evidence of effective communication skills.
• The ability to interface with diverse client groups, both internally and externally, with an emphasis on customer service. 
• Experience in effectively manage, supervise and evaluate assigned staff. 

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%)
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (15%) Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts
• Ability to clearly communicate to perform essential functions.
• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
• Receives regular managerial review of outcomes to ensure achievement of established objectives and goals.

Department Statement

In the College of Integrative Sciences and Arts we value our cultural and intellectual diversity, and continually strive to foster a welcoming and inclusive environment. We are especially interested in applicants who can strengthen the diversity of the community.  

In the CISA Dean’s Office, we value employees who are accountable for their actions, present a positive attitude, support their peers, promote sharing, strive for continuous improvement, foster productivity, and innovate for the greater good.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include dates of employment, job title, job duties, and name of employer for each position. Dates of employment in month/year format (e.g., 6/88 to 8/94) are preferred in order to most accurately assess professional experience as it relates to the Minimum Qualifications for the position; if date information is not included in this format, you may be declined from the position if we are unable to determine your qualifications.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

Applicants must be eligible to work in the United States; ASU (College of Integrative Sciences and Arts) will not be a sponsor for this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.