Associate Director, Facilities

Stanford’s Department of Athletics, Physical Education and Recreation: 

Stanford’s Department of Athletics, Physical Education and Recreation (“DAPER”) is the premier intercollegiate athletics program in the country. We are the proud Home of Champions! We lead the nation with 128 NCAA championship titles, won the Women’s Capital One Cup four of the last five years, and have brought home the Learfield Director’s Cup for 25 straight years. We also support the university’s physical education, recreation and wellness initiatives. Our dedicated staff embody a culture of excellence, embrace our mission of scholar-athleticism and exemplify a relentless championship spirit. Our actions and staff are guided by the core tenets of the DAPER culture, “The DAPER Way,” which are: Embrace Scholar-Athleticism, Pursue and Revere Excellence, Lead with Courage and Work Cohesively.

Are you ready to inspire champions? If yes, then this may be the right opportunity for you!  

The Associate Director of Facilities oversees and manages the daily operations of the Avery Aquatic Center and Band Rehearsal Hall.  This position is responsible for pool use scheduling, maintenance, budget oversight, safety/security and works closely with the varsity aquatic coaching staff.  Additionally, this position supports game management for all varsity home competitions and special outside events.       

Your responsibilities include:  

Facility Management  

• Serve as facility operations and maintenance point of contact. 
• Inspect facility for maintenance, janitorial and fire safety issues. 
• Implement and update facility policies and procedures to include facility access, emergency action plans, standard operating procedures, cleanliness and preventative maintenance.       
• Monitor status of work orders to ensure all repairs are done in a timely manner. 
• Coordinate with outside contractors to ensure work does not disrupt facility activities.  
• Manage energy and water conservation. 
• Ensure facility compliance with federal, state, and county public health and safety regulations. 
• Implement facility security programs by developing procedures/practices, distributing keys, monitoring access points, assessing security infrastructure needs (security cameras, interlocks and alarms), and assessing/changing door access schedules. 
• Coordinate communications services (telephone liaison, network administrator), provide updates/alerts/notifications to building occupants and oversee mailing services/shipping/delivery.  

Administrative   

• Prepare and monitor budgets for assigned facilities. 
• Coordinate the purchasing, inventory and maintenance of equipment related to the office spaces, mechanical rooms, and pools.   
• Oversee additional facility support staff as needed.   
• Work with coaches, vendors, and rental group representatives to ensure their needs are met. 
• Ensure that the facility and pools are event ready prior to event day for event management team to begin their event set-up. 
• Other duties as assigned. 

To be successful in this role, you will have:  

Education and Experience 

Bachelor's degree and three years related, demonstrated facilities management experience, or a combination of education and relevant experience. 

Knowledge, Skills, and Abilities 

• Proficiency operating Colorado Timing System 6 (CTS) and Daktronics timing/scoreboard systems. 
• Analytical skills to analyze and track complex space, equipment, and financial data. 
• Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups. 
• Strong communication skills and ability to work with internal and external vendors and service contracting. 
• Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates. 
• Knowledge of current risk management practices and emergency preparedness plans and their implementation in recreational facilities.    
• Ability to follow written and verbal directions and communicate those instructions. 
• Working knowledge of applications such as Microsoft Excel and Word.   
• Demonstrated ability to provide a high standard of customer service. 
• Valid California Non-commercial Class Driver’s License, or ability to obtain by start date. 

Preferred Qualifications 

• Five years of experience in facilities management. 
• Technical experience with video/camera operations and sound systems in related aquatic fields. 
• Experience in online registration software (i.e CSI, Active, Fusion etc.)   
• Pool & Spa Operator (CPO) certification or Aquatic Facility Operator (AFO) certification 
• CPR, AED, and First Aid certifications 

Physical Requirements 

• Frequently stand/walk, seated, performs desk-based computer tasks.   
• Occasionally climb (ladders, scaffolds or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds. 
• Rarely kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds. 

Working Conditions 

• Routine work during evenings and weekends and occasional extended hours. 
• Requires 24-hour response availability seven days per week for emergency situations. 
• May be exposed to noise > 80dB TWA. 
• May work at heights 4 – 10 ft. 

DAPER’s Integrity: 

This position, along with all DAPER coaches and staff, is responsible for the integrity of Stanford’s intercollegiate athletics program and for the reputation of Stanford University. This position is responsible for ensuring that his/her/their involvement with Athletics Department activities maintains the integrity of the University’s reputation and does not negatively impact the relationship between the University and its faculty, staff, students and alumni. Additionally, this position must comply with University policies and procedures, NCAA and Pac-12 rules and regulations. 

Why Stanford is for you:   

Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture  and unique perks  empower you with: 

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.  
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources. 
• A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. 
• Discovery and fun. Stroll through historic sculptures, trails, and museums.  
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more! 

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.