Associate Director, Business Operations and Finance, Digital Data Design Institute

Details

Posted: 03-Apr-24

Location: USA - MA - Boston

Type: Full-time

Salary: Open

Categories:

Administrative/Support
Financial
Staff/Administrative

Internal Number: 65496BR

Position Description

The Associate Director, Business Operations and Finance for Digital Data Design Institute (D3) manages the financial transaction and budgeting activities for The Institute in collaboration with colleagues in the Division of Research and Faulty Development, the central Harvard Business School (HBS) Financial Office and other HBS departments and will report to the Senior Director of Administration and Operations.
Key Responsibilities:

• Provide budget information and support to group leads within Digital, Data and Design Institute
• Manage invoicing and payment activities, ensuring transactions occur in a timely manner and with high quality and excellent customer service
• Improve processes and training across The Institute to ensure expenses are recorded correctly and in a timely manner
• Assist with the deployment of budget tracking systems across the Institute
• Oversee monthly and annual reconciliations
• Review reimbursements and apply policies
• Act as support for payroll/absence management
• Provide timely and accurate quarterly and year-end close activities including accruals, prepaid expenses, internal chargebacks, and monthly operations-related journal entries
• Prepare budget forecasts and reforecasts, as well as annual budget presentations
• Assist in preparing management reports, including the allocation of indirect costs
• Document and maintain existing financial controls and policies and create new ones, as needed
• Uphold PCI compliance standards
• Other duties, as necessary

Basic Qualifications

• Bachelor's degree or equivalent work experience required
• Minimum of 7 years' relevant work experience

Additional Qualifications and Skills

Other Required Qualifications:

• Bachelor's degree in accounting, business, or math related degree
• Organized, flexible, and able to prioritize and manage multiple tasks in a fast-paced environment
• High quality standards and strong communication skills
• Strong customer service orientation with both internal and external customers
• Collaborative working style and the ability to build strong relationships with colleagues
• Proven ability to handle sensitive data with discretion
• Advanced user of Excel; comfortable with learning new technologies

Additional/Desired Qualifications:

• MBA or Master's degree in relevant field
• Knowledge of data tools such as SmartSheets and Quickbase
• Knowledge of advanced financial administration principles
• Demonstrated experience with financial systems and data query tools

Additional Information

This role is offered as a hybrid (some combination of onsite and remote) where you are required to be onsite at our Boston, MA based campus 3 days per week. Specific days and schedule will be determined between you and your manager.
We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.
A cover letter is required to be considered for this opportunity.
Harvard Business School will not offer visa sponsorship for this opportunity.
Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here https://www.hbs.edu/employment .

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