Associate Dean, Administrative Affairs and Chief Administrative Officer

Details

Posted: 04-Feb-24

Location: New York, New York

Type: Full-time

Salary: Open

Categories:

Staff/Administrative

Internal Number: 541712

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $220,000 - $250,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
 

Position Summary

A member of the senior management team reporting directly to the Dean, the Associate Dean, Administrative Affairs acts as Chief Administrative Officer with overall responsibility for financial and administrative services, including budget development, financial management and reporting, fiscal operations and auditing, capital projects, facilities, events and technology management. They will work closely with the Dean and other senior staff to sustain the momentum for new and ongoing initiatives and to direct an administrative and financial infrastructure that strengthens and supports the School???s mission of educating future leaders of journalism. They will play an active role in strategic planning, in creating and implementing policies and procedures, and in serving as liaison to the larger campus administration. The budget of the school is approximately $50 million.  

Responsibilities

Budget Planning and Finance

• Directs the school's strategic, operational, and financial planning processes. Manages the accounting/finance function, maintains financial management reporting and control systems, monitors unit expenditures, and oversees compliance with institutional policies and external regulations. Develops, implements, and maintains procedures and processes toward the goal of ensuring an efficient, high-functioning infrastructure to support the school's goals and objectives; 
• Manages the department's finance and accounting practices as well as its financial relationships with departments, schools, and other affiliated organizations; manages revenue/expense reporting, forecasting, and reconciliation procedures; submits the department budget in a timely fashion and in compliance with university guidelines; monitors, reports, and presents alternatives for budget variances; provides oversight and administrative direction for all grant and contract management activity; assures compliance with University and funding agency regulations;
• Partners with other School administrators and faculty to give financial advice and expertise as new programs are developed, to set a high standard in the provision of services and accountability, and to ensure the ongoing improvement of systems affecting every department of the School.  Special focus on ensuring Development projections and proposals reflect the most up to date assumptions and guiding the Admissions office on their enrollment and financial aid projections;
• Assures compliance with University and governmental policies, procedures, and regulations; cooperates with all audit requirements and implements all audit recommendations in a timely manner.  Is the primary contact for all central University financial functions including Audit, Budget, Controller, Endowment Compliance, and Sponsored Project Finance ;

Building Operations and Capital Projects

• Responsible for capital project planning, financing, and implementation.  Acts as primary liaison for the school with the University Construction project team, University Facilities staff, and other contractors on capital project planning and implementation.
• Directs building operations processes and protocols to ensure that School building(s) are maintained in good repair and appropriately outfitted for instructional and other appropriate uses to support smooth running of academic and administrative functions of the School. Manages the vendor who runs the caf?? at the school to ensure proper service and meet revenue targets.
• In conjunctions with the Academic Dean, oversees space allocation and planning for optimal utilization for classrooms, conference rooms, and administrative and faculty offices.

IT and Broadcast Technology

• Oversees the infrastructure of the School???s information technology and  broadcast programs, and related assets, and staff, including the usage of equipment and staff resources in support of teaching, learning, and administration. Special focus on remote and asynchronous learning technologies both inside and outside of the classroom. 
• Oversees continuous improvement of technology infrastructure serving both academic and administrative functions. Develops and implements departmental technology upgrade plans that maintain the school at the forefront of newsroom technology and ensure that policies are maintained to reflect the changing security and privacy environment;

Events

• Oversees the Journalism School???s special events, rental events and lectures, with a responsibility to generate up to $500K a year in revenue and an eye toward strengthening the school???s brand and visibility.

Performs other related duties and manages special duties as required.

Minimum Qualifications

• Bachelor???s degree required; 
• 10 years of related experience required
• Thorough knowledge of and experience in budget development and management; demonstrated leadership and progressively greater responsibility for the administrative services and fiscal affairs of a large and complex organization; 
• The ability to supervise effectively and to establish good working relationships with faculty, staff, students, alumni, and other academic groups; the ability to become familiar quickly with the rules, regulations, policies, and laws governing the receipt and expenditure of funds, human resources, and other management activities; 
• Knowledge of and ability to integrate state-of-the-art technology into accounting and budget management processes; 
• Experience in managing facilities and involvement in capital project planning, financing and implementation.

Preferred Qualifications

• Advanced degree is highly desirable

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.
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