Associate Administrative Assistant

Updated: 6 months ago
Location: West Lafayette, INDIANA
Deadline: The position may have been removed or expired!

Job Summary

Provide secretarial support to faculty members, laboratory coordinators, postdoctoral associates, laboratory technicians and students in an academic, research and scientific environment.  Input, format, revise, store, etc., technical documents and database information.  Prepare and copy reports, correspondence, manage faculty calendar, and reconcile travel documents, etc.  Process incoming packages and mail daily.



  • High school diploma / GED
  • Two years of office clerical or secretarial experience
  • Good oral and written communication including telephone etiquette skills, proofreading and grammatical editing
  • Exceptional interpersonal and customer relations skills with the ability to interact with faculty, staff, students, and colleagues in a welcoming, service-oriented and supportive manner
  • Strong organizational  and time management skills with ability to efficiently multi task, prioritize workload, work under pressure, meet deadlines with attention to accuracy and details
  • Capable of taking initiative, assuming responsibility and maintaining confidential materials with discretion and professionalism
  • Proficiency in Microsoft Word, Excel, Outlook ( PC and MacIntosh)



  • University work experience
  • Knowledge of University procedures related to purchasing, accounting and travel a plus
  • Scanning, HTML, Learn, Web CT,  E-mail, and Microsoft PowerPoint, Adobe PageMaker and PhotoShop


Additional Information:

  • Purdue will not sponsor employment authorization for this position.
  • A background check will be required for employment in this position.
  • FLSA: Non-Exempt (Eligible for Overtime)
  • Retirement Eligibility: Non-exempt Defined Contribution Plan
  • Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

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