Assistant Undergraduate Advisor

NO VISA SPONSORSHIP AVAILABLE FOR THIS POSITION. 
Applicants must have current work authorization when accepting a Baskin Engineering or affiliate staff position. We are unable to sponsor or take over sponsorship of an employment Visa for staff.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website. 

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INITIAL REVIEW DATE (IRD)

Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD.  Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link .

The IRD for this job is: 03-04-2024

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Baskin School of Engineering at UC Santa Cruz is unique among public engineering schools. Founded in 1997, in the age of the internet, the Baskin Engineering community is deeply committed to addressing the most important engineering challenges posed by our modern world. Faculty and students pursue novel, visionary research guided by a mission to create positive societal impact. Through future-looking programs of study and opportunities to engage in collaborative research across campus and with industry partners in Santa Cruz and nearby Silicon Valley, Baskin engineers are developing meaningful innovations that improve the lives of people and the health of our planet.

In addition to the scenic residential campus in Santa Cruz, the Westside Research Park hosts genomics and electrical and computer engineering labs and interdisciplinary research. Our Silicon Valley campus is home to faculty, graduate students, and professional master’s programs with deep connections to this world renowned hub for research and innovation.

We champion new ideas, foster collaboration, and uphold the UCSC Principles of Community .

JOB SUMMARY

The Baskin Engineering Undergraduate Advising Office provides centralized academic advising for all undergraduate majors in the School of Engineering. The centralized office structure requires that Advising staff stay current with their knowledge of all undergraduate engineering majors and associated minors. The Assistant Undergraduate Advisor interacts with students, faculty, other academic department advisors, and the college advisors to support the success and retention of engineering undergraduate students. The Assistant Undergraduate Advisor provides detailed and accurate information and advice on engineering majors and policies.

Under the general supervision of the Baskin Engineering (BE), Director of Undergraduate Advising, the Assistant Undergraduate Advisor will provide administrative support for the Advising Office and will be responsible for reception and managing daily operations. This position works independently to provide information and advice on academic policies and procedures to Baskin Engineering undergraduate students, including major and minor requirements, and all aspects of course requirements for degree or program completion. This position escalates more complex issues when assistance is needed.

APPOINTMENT INFORMATION

Budgeted Salary: $29.24 - $30.70/hour. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment 

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 004544 (STDT ACAD ADVISOR 2)

Travel: Never or Rarely

JOB DUTIES

70% - Advising Administration

• Coordinates Baskin Engineering main advising emails.
• Advises students one-on-one during peak periods. Assists peer advisors when necessary.
• Responds to email and telephone inquiries when peer advisors are unavailable or during peak times.
• Contacts graduating students quarterly regarding exit requirements.
• Schedules exit interviews for graduating students.
• Issues independent studies numbers to students and is liaison with Campus Registrar's office regarding Independent Study numbers.
• Assists with major declaration courses and coordinates student process through the university's Learning Management System.
• Reviews/advises students on academic plans.
• Processes graduation checks for students who have applied to graduate. Verifies completion of graduation requirements in the student information system. Contacts students who are missing graduation requirements.
• Reviews and completes part-time requests, and petitions.
• Attends advising meetings and training as necessary.
• Compiles and sends broad announcements to engineering students using Baskin Engineering's email tool, Slug Success.
• Coordinates transfer summer meeting calendar.
• Updates students' portals to reflect major/minor changes.
• Coordinates workshops, information sessions, and other student facing events.
• Provides general office support for academic advising team.

30% - Advising

• Provides advice and assistance to students on all aspects of their academic experience, including progression and requirement matters for the School of Engineering.
• Advises students on a wide range of course possibilities and / or ways to complete degree requirements that may not be clearly defined.
• Evaluates and advises students on petitions for exceptions to departmental / school / college. Confirms that students have met requirements for degree completion when there are no clear precedents or articulations, such as interdisciplinary programs or when transfer work is involved.
• Reviews/advises students on plans, answers questions.
• Reviews and completes student request forms.
• Works collaboratively with Engineering Staff Advisors and faculty to provide effective advising and information for students.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience and / or training.
• Basic knowledge of advising and counseling techniques.
• Ability to multitask.
• Strong written communication skills.
• Ability to work independently.
• Ability to work as an effective member of a team.
• Strong oral communication skills with the ability to actively listen.

PREFERRED QUALIFICATIONS

• Skills in judgment and decision-making.
• Problem solving skills with the ability to identify issues and develop original ideas to solve problems.
• Knowledge of engineering courses and majors.
• Knowledge of university's policies, procedures, and requirements.
• Advising experience.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate will be required to work all scheduled hours on-site.
• Ability to work a variable schedule.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to travel to multiple work locations on and off campus.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here .

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.