Assistant to the Vice Chancellor

Job Title

Assistant to the Vice Chancellor

Agency

Texas A&M Engineering

Department

Engineering Human Resources

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Assistant to the Vice Chancellor provides direct administrative support to the Vice Chancellor and Dean of Engineering, Director of the Texas A&M Engineering Experiment Station. The individual works in collaboration with other members of executive leadership to monitor, implement, and evaluate complex initiatives on internal and external matters important to the organization. This position assists in administrative matters relating to development, intercollege and interagency communication, and personnel. This position reports directly to the Vice Chancellor and Dean of Engineering.

Responsibilities:

• Provides direct administrative support to the Vice Chancellor and Dean of Engineering.
• Tracks prominent issues, actions, and priorities of the organization.
• Coordinates and monitors initiatives, actions, correspondence, and stewardship to ensure timely and successful completion.
• Proofs and prepares correspondence for signature and distribution.
• Oversees administrative support operations, methods, and procedures to maintain flow of work and desirable levels of productivity.
• Manages all calendar and appointment scheduling of the Vice Chancellor and Dean of Engineering, which includes complex, sensitive, and confidential administrative matters.
• Establishes, coordinates, and maintains calendar of deadlines, submission schedules, and events.
• Proactively organizes materials and briefings as required, providing context and background information on issues as needed.
• Oversees assembly of action packages for decision by the Vice Chancellor and Dean of Engineering.
• Anticipates, identifies, and troubleshoots issues of concern or significance.
• Exercises discretion to provide timely information and necessary updates on issues of interest.
• Responds to inquiries and handles sensitive and confidential data.
• Works in collaboration with key members of Engineering in areas of operations, development, events, alumni and donor relations, speechwriting, legislative briefing and other.
• Performs other related duties as requested or when necessary.

What we need:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Six years professional administrative experience.

What is helpful:

• Supervisory experience
• TAMU System experience
• Experience in dealing with various individuals and communities. 

Knowledge, Skills and Abilities:

• Proven ability to communicate in a purposeful and effective manner with multiple constituents. 
• Excellent oral and written communication skills.
• Ability to multitask and work cooperatively with others.
• Ability to plan and organize effectively.
• Ability to work successfully in a high-volume, fast paced environment.
• Proven ability to manage multiple projects.

Work Location:

• Main Campus – College Station, TX.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance https://engineering.tamu.edu/information/esac/educational-assistance-programs.html
• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Compensation Philosophy:

• Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.
• Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.