Assistant to the Directors

The Assistant to the Directors provides office administration/management and professional administrative support for two divisions within the College of Architecture. This includes: assisting with record maintenance, meeting support, preparing reports, conducting purchasing activities, general administrative duties and more. 

Duties Include:

• Performing office administration and professional administrative support
• Overseeing record maintenance (inventory, personnel, office files).
• Coordinating scheduling activities (travel arrangements, meetings, etc.) .
• Support the Division Programs by assisting with budgets, contracts, visas, student payments, marketing the program and communications. 
• Administering office/departmental policies, priorities, and procedures.
• Assisting the Directors in organizing the Strategic Planning Process for the Division.
• Serving as liaison with offices on and off campus 
• Overseeing security, maintenance and space allocation with each divisions physical environment. 
• Researching, collecting and analyzing data or information and preparing reports or responses to  inquiries.
• Support with the collection and management of recent data/statistics related to the effective management, strategizing, and continued advancement of division priorities and benchmarks.  
• Support the work of the various Professional Advisory Board.

Required Education/Experience: High School Diploma or GED, AND: 

•  24 months office, clerical, or administrative experience.

Skills:

• Ability to speak, read and write clear, concise English
• Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Excellent interpersonal skills
• Highly organized and able to handle multiple projects and deadlines
• Able to work well with interdepartmental teams and initiatives
• General office skills such as multi-line phone, copying, filing, faxing, and mail
• Composition and proofreading skills

Advertised Physical Requirements:

• Sit for prolonged periods.  

• Communicate effectively and listens.  

• Engage in repetitive motion.  

• Use of computer and telephone.  

• Stand, stoop, bend, and reach.

Departmental Preferences:

• Bachelor's Degree
• 3 - 5 years office management or related experience

Supervision: No supervisory duties

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing .

Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.