Assistant to the Director - General Services and Operations

Provide executive-level administrative and analytical support to the Senior Director of General Services (50%) and the Operations team (50%). General administrative responsibilities include managing a complex calendar, scheduling and organizing meetings, composing correspondence, transcribing minutes, and preparing presentations, arranging travel plans & reimbursements, ordering business cards, catering, support service tickets, directory changes, Recharge Order Request, check requests, serving as Payroll and Human Resources representative and parking services for the Operations team, and assisting with miscellaneous other tasks for Administration/Operations.  Provide back-up support to other office assistants as needed.  Prepare recurrent General Services Customer Satisfaction Survey and gather all data. Prepare, obtain approval, process and track invoices for Senior Director of General Services and the Operations team. Input purchase orders into the EMPAC and/or BruinBuy accounts payable / purchasing / receiving system. Provide any necessary support for asset management through the Asset Management System. For the DaVita Dialysis department process, all contracted employees ID badges and provide administrative support with ordering machines and/or equipment.  Assisting with miscellaneous projects as needed by the Senior Director and Operations team.